Tender Title: Supply of Winter Gear for Central Armed Police Forces
Reference Number: GEM/2025/B/6104315
The Ministry of Home Affairs, under the auspices of the Central Armed Police Forces, is inviting bids for the supply of essential winter gear including climbing helmets, socks, and winter overalls. This undertaking aims to enhance operational efficiency and safety among personnel during the winter season.
Scope of Work and Objectives
The tender encompasses the procurement of a total of 436 units of winter gear designed specifically for defense operations. This includes:
- Climbing Helmets: High-visibility and robust helmets that meet safety standards for climbing and other tactical activities.
- Socks: Durable, thermal socks intended for wear in cold and wet conditions, ensuring comfort and warmth for the personnel.
- Winter Overalls: Protective overall clothing that provides insulation while allowing for free movement during operational tasks.
Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- Must be a registered entity.
- Compliance with local and national laws governing procurement and contractor eligibility.
- Evidence of experience in supplying similar items to government organizations or major private entities will be preferred.
Technical Requirements
The technical specifications outlined in the tender will dictate the quality standards that all submitted products must meet. Detailed descriptions of the testing criteria for quality assurance will be provided in the tender documentation.
Financial Requirements
Submission of a bid will require a Performance Security, along with the Earnest Money Deposit (EMD) as specified in the tender documents. This ensures that only financially capable entities participate in the bidding process.
Document Submission Details
Bidders are expected to submit their proposals digitally, adhering to the accepted formats outlined in the tender documents. All submissions must be clear, complete, and comply with the provided guidelines to be considered.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), offering them advantages in the evaluation process. Additionally, provisions are in place to support startups engaged in the relevant sectors, encouraging innovation and local content according to 'Make in India' standards.
Evaluation Process
The bids will undergo a structured assessment process that takes into account technical merit, compliance with quality standards, and financial viability to determine the most suitable supplier. Price evaluations will consider not just the lowest bid but also the overall value proposition of the offered products.
Delivery Locations
The delivery locations will be specified within the contract award documentation, primarily focusing on regions identified as requiring immediate support for winter operations.
Contact Information
For all inquiries regarding this tender, please refer to the Ministry of Home Affairs or the designated official contact listed in the tender documents. Bidders are encouraged to seek clarity on any aspect of the tender to ensure they meet all requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proper documentation. Bidders must also demonstrate compliance with local procurement policies. Experience in providing similar winter gear products to governmental institutions is highly advantageous.
Bidders must adhere to specified quality standards outlined in the tender. The technical specifications require the products to be durable, weather-resistant, and suitable for extreme conditions, ensuring safety and protection for users in the field.
The EMD serves as a financial guarantee ensuring the commitment of the bidder. The amount and submission process for the EMD will be detailed in the tender documents. It is crucial for bidders to comply with these requirements to avoid disqualification.
Bids must be submitted electronically to the designated portal as outlined in the tender documents. It is essential that all documents adhere to the accepted document formats ensuring clarity and compliance with submission guidelines.
MSEs are granted specific advantages in the bidding process, including preferential consideration during evaluation. Furthermore, vendors registered under this category may also benefit from lower performance security requirements and support under the ‘Make in India’ initiatives encouraging local production.
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