Tender Title: Supply of Portable Fire Extinguishers
Tender Reference Number: GEM/2025/B/6095283
Issuing Authority: Department of Military Affairs
Ministry of Defence
The Department of Military Affairs is inviting bids for the supply of portable fire extinguishers which are essential for fire safety and emergency situations within various establishments. This tender encompasses a diverse range of fire extinguishers conforming to industry standards. The main objective of this tender is to enhance the safety measures through the procurement of effective and reliable fire suppression equipment.
Scope of Work and Objectives
The scope of this tender includes but is not limited to the supply of the following categories of portable fire extinguishers:
- Portable Fire Extinguishers as per IS 15683:2018
- Extinguisher Fire Defence CO2 (2 Kg Capacity)
- Foam Based Wheeled Fire Extinguishers as per IS 16018
- Fire Beaters (Fire suppression hand tools)
- Galvanized Mild Steel Fire Buckets as per IS 2546
The objective is to procure a total quantity of 109 units of these fire extinguishing devices to ensure preparedness against fire hazards in military establishments.
Eligibility Criteria
Participants must meet the following eligibility requirements:
- Registered as a legal entity or company
- Proven experience in supplying similar equipment
- Compliance with ISO or other relevant quality standards
Technical Requirements
Bidders are required to meet the technical specifications outlined as follows:
- All extinguishers must align with IS 15683:2018 and IS 16018 standards
- Satisfactory performance in standard testing conditions
- Certification of quality and conformity to safety regulations
Financial Requirements
Bidders must submit financial statements reflecting the company’s stability and capability to execute the contract. Evidence of previous contracts of similar nature will support financial eligibility.
Document Submission Details
All required documents should be submitted electronically through the designated portal in accepted formats such as PDF or DOCX. Bidders must ensure that their submissions include:
- Technical proposal
- Financial proposal
- Certificates of compliance and registration
Special Provisions
This tender gives special consideration to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation through relaxed eligibility criteria and financial support.
Evaluation Process
The submission process includes a comprehensive evaluation based on:
- Compliance with technical specifications
- Financial viability and proposal pricing
- Quality of past performance in similar contracts
Delivery Locations
Successful bidders are responsible for the delivery of the portable fire extinguishers to designated military establishments as outlined in the final contract.
Contact Information
For any inquiries related to this tender, potential bidders should contact the Department of Military Affairs through the official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity, having previous experience in supplying similar fire safety equipment, and complying with the ISO or other relevant quality standards. Bidders must also demonstrate financial stability through financial statements.
Bidders need to provide certificates of compliance indicating adherence to safety and quality regulations, including but not limited to IS 15683:2018 and IS 16018. Additionally, registering certificates and relevant industry endorsements must be included in the bid submission.
The registration process typically involves the submission of an application granting access to the electronic bidding portal. Bidders must supply necessary documentation and evidence of eligibility requirements for verification before participating in procurement processes.
An Earnest Money Deposit (EMD) is required, which serves as a security deposit to ensure the commitment of the bidders. The specific amount will be outlined in the tender documentation, and bidders should make this payment before the submission of their proposals.
Yes, the tender provides special provisions for Micro, Small, and Medium Enterprises (MSEs) by offering relaxed eligibility conditions and potential financial aid. These measures are aimed at encouraging MSE participation and supporting domestic industry through procurement processes.
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