Supply of Telephone Junction Box

Telephone Junction Box

Goods
Qty:4
Supply of Telephone Junction Box

Tender Timeline

Tender Issue
October 27, 2024 at 4:03 PM
Corrigendum
May 29, 2025 at 05:22 PM
Bid Extended to June 20, 2025 at 09:00 AM

Tender Title: Supply of Telephone Junction Box

Reference Number: 1b48731d9

Issuing Authority/Department:

The tender is issued by the Indo Tibetan Border Police (ITBP), under the Ministry of Home Affairs.

Scope of Work and Objectives:

This tender seeks qualified bidders to supply Telephone Junction Boxes necessary for enhancing communication infrastructure. The primary objective of this procurement is to ensure that the Central Armed Police Forces maintain operational readiness through reliable communication systems. Bidders are expected to provide high-quality junction boxes that meet specified technical standards.

Eligibility Criteria:

To be eligible to participate, bidders must meet the following criteria:

  • Must be a registered entity.
  • Possess a minimum of 2 years of past experience in supplying similar products.
  • Bidders seeking exemptions from the experience requirement must provide appropriate documentation.
  • Bidders must have a minimum of 40% past performance in related contracts.

Technical Requirements:

The technical specifications for the Telephone Junction Boxes include:

  • Compatibility with existing communication systems.
  • Compliance with industry quality standards.
  • Energy-efficient design.
  • Robust construction to ensure durability.

Bidders are required to submit technical documentation that demonstrates adherence to these specifications.

Financial Requirements:

Financial qualifications for bidders include:

  • Providing documented proof of Annual Turnover related to similar supplies.
  • Submitting an Earnest Money Deposit (EMD) as outlined in the tender documents (EMD details are specified within the main tender document).

Document Submission Details:

Bidders must submit the following documents:

  • Experience Criteria
  • Past Performance Records
  • OEM Authorization Certificate
  • Financial Statements justifying annual turnover
  • Additional documents as specified in the Bidder Turnover and Experience criteria sections.

Documentation must be submitted in the formats as stipulated in the detailed tender documents (linked below).

Special Provisions:

This tender contains provisions for benefits to Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them exemptions from the years of experience requirement. These entities are encouraged to participate and can submit relevant certifications to avail themselves of these benefits.

Evaluation Process:

The evaluation of bids will be conducted based on the Total Value Wise Evaluation method. Bids will be assessed on their financial and technical merits, with a focus on quality and compliance with the tender specifications.

Delivery Locations:

The delivery of Telephone Junction Boxes is required at the designated locations of the Central Armed Police Forces as mentioned in the tender documents.

Contact Information:

For inquiries related to the tender, please refer to the official documents. Contact details are included in the main document which must be downloaded for comprehensive information.

Additional Information:

Bidders should note that the bid open and submission processes will happen through specified platforms. A minimum bid offer validity period is set at 180 days. Technical clarifications may be entertained for two days following the technical evaluation.

For complete specifications, eligibility criteria, and detailed submission instructions, please refer to the following documents:


General Information

Item Category
Telephone Junction Box (Q3)
City

Financial Information

Bid Offer Validity
180 (Days)
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7075617.pdfMain Document
DOCOTHER
Buyer uploaded ATC documentATC ATC
DOCOTHER

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

Bid Extended to June 20, 2025 at 09:00 AMModified on May 29, 2025 at 05:22 PM
Bid Opening June 20, 2025 at 09:30 AM

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Frequently Asked Questions

The eligibility requirements include being a registered entity with at least 2 years of relevant experience in the supply of telephone junction boxes or similar products. Bidders aiming for exemption must provide appropriate supporting documentation.

Bidders must provide various documents including, but not limited to, the OEM Authorization Certificate, proof of past performance, and details demonstrating Annual Turnover. Additional certificates may be required as specified in the tender documents.

To register for bidding, interested parties must create an account on the relevant tendering platform and provide the necessary business details as required. Ensure that all documents requested in the tender are ready for upload to comply with the requirements.

Documents must be submitted in the specified formats as stated in the tender guidelines. Typical accepted formats include PDF and digital file formats that ensure clarity and readability.

The technical specifications demand that the Telephone Junction Boxes are compatible with existing systems, adhere to industry standards, and embody an energy-efficient design. Detailed specifications can be found in the tender documents.

Yes, the Telephone Junction Box must comply with specific quality certifications and industry standards, ensuring operational efficiency and durability.

Bidders must comply with all outlined requirements in the tender documents, including technical specifications, financial records, and any local procurement regulations that apply.

Testing criteria will typically include functional verification, quality assurance checks, and compliance with the specified technical standards as detailed in the tender documentation.

The Earnest Money Deposit (EMD) details, including the amount required and submission instructions, can be found in the main tender document. Bidders must ensure EMD is submitted within the designated time frame.

Upon winning the bid, the successful bidder may need to provide a performance security to guarantee compliance with contract obligations. The amount and conditions for the performance security will be specified in the contract.

Detailed payment terms are delineated in the tender documentation, typically based upon milestones achieved during the fulfillment of the contract.

Price evaluation will be based on the total value of the bids submitted, with emphasis placed on competitive pricing along with quality and compliance.

Bids must be submitted electronically through the designated e-procurement platform, adhering to the provided submission guidelines in the tender documents.

The key timelines for submission and evaluation are detailed in the main tender document. Bidders should review these to ensure timely compliance.

The evaluation process involves a thorough review of all submitted bids based on technical and financial criteria, following the Total Value Wise Evaluation method, as outlined in the tender documents.

Bidders will be notified of the results following the evaluation process through official communication channels provided in the tender framework.

MSEs and startups have specific provisions that allow them exemptions from certain experience prerequisites, encouraging their participation. Interested parties should provide the necessary documentation to avail these benefits.

Bidders should ensure that their offerings and procurement practices align with the ‘Make in India’ initiatives focusing on domestic production and localization of supplies as specified in the procurement guidelines.

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