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Tender Title: Call for Bids for Telephone Junction Box
Reference Number: 16b9f64d3
The Indo Tibetan Border Police (ITBP), under the auspices of the Ministry of Home Affairs, invites sealed bids through the Government E-Marketplace (GeM) for the supply of Telephone Junction Boxes. This tender is classified under the broader category of telecommunication equipment and is integral to enhancing communication systems vital for operational efficiency.
Scope of Work and Objectives
The primary objective of this tender is to procure Telephone Junction Boxes that adhere to specified technical requirements to ensure effective telecommunications services within various departments of ITBP. Bidders are expected to provide a total quantity of 3 units which must conform to the required specifications and quality standards. The expected outcome is to establish a reliable communication framework supporting ITBP's operational capabilities.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities possessing necessary licenses and compliance certifications. It is mandatory for bidders to demonstrate two years of past experience in supplying similar items. Furthermore, there is an option for Micro, Small, and Medium Enterprises (MSEs) and startups to apply for exemptions concerning experience requirements. Submission of supporting documents will be necessary to claim this exemption.
Technical Requirements
The Telephone Junction Boxes must meet predefined technical specifications as outlined in the attached Bid Document. Bidders are required to provide documentation certifying compliance with these specifications, past performance, and OEM authorization. Detailed understanding and adherence to the document requirements are crucial.
Financial Requirements
Bidders must present a competitive financial offer, which will form a substantial part of the evaluation process. The bid offer validity is specified to be 180 days, ensuring that bids remain actionable throughout the procurement process. All bids shall be evaluated on a total value-wise basis with H1-Highest Priced Bid Elimination as a qualifying procedure.
Document Submission Details
All necessary documents, including a bid cover letter, detailed technical documentation, financial bid, and any additional documents as specified in the ATC (Additional Terms & Conditions), must be submitted digitally through the GeM platform. A noteworthy point is that no inspection is required for this procurement process, which may streamline the submission procedure.
Special Provisions
The tender allows for the participation of any registered MSE or Startup entities, extending the opportunity to smaller organizations while fostering a robust competitive sourcing environment. Proof of eligibility for startups and MSEs must be provided during the submission.
Evaluation Process
The evaluation of bids will be executed based on the total bid value along with the quality and compliance requirements specified in the tender documentation. A clear evaluation matrix will help ensure a transparent selection process, aiming for the optimal supplier offering beneficial value propositions.
Delivery Locations
Successful bidders will be required to deliver the goods to specified locations as per the instructions provided during the contract award phase. The details regarding precise delivery locations will be communicated in due course.
Contact Information
For more details, interested bidders are encouraged to refer to the official GeM Document here. In case of any technical clarifications, bidders are allowed a window of 2 days during the technical evaluation period.
Additional Information
The documentation related to the tender, including the bid form, additional requirements, and any other directive necessary for submission, can be accessed via the links provided below:
Conclusion
This tender provides an excellent opportunity for registered entities, particularly MSEs and startups, to supply high-quality Telephone Junction Boxes to ITBP, contributing significantly to the telecommunication infrastructure necessary for operational success.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, maintaining relevant licenses, and having a minimum of two years of past experience supplying similar products. Entities seeking exemptions under the MSE or startup category must provide appropriate supporting documentation for eligibility verification.
Bidders are required to submit various certificates as mandated in the ATC, including OEM Authorization Certificates, proof of past performance, and possibly an Annual Turnover Certificate. Additional documentation relevant to exemptions must also be included.
The registration process entails creating an account on the Government E-Marketplace (GeM) platform, following which entities must upload necessary documents to validate their eligibility and compliance with the tender requirements.
Bidders are typically required to submit documents in PDF format, although specific tender guidelines may stipulate additional acceptable formats. Refer to the Bid Document for detailed instructions on file types.
The Telephone Junction Boxes must comply with the specifications laid out in the ATC document and the main tender documentation. Ensuring that each product meets or exceeds these standards is crucial for bid acceptance.
Yes, products must conform to the standards outlined in the tender documentation. Bidders must provide documents that certify compliance with quality benchmarks as specified in the bid requirements.
All bids must adhere to the Make in India policy and demonstrate compliance with any local content regulations specified within the tender document. Non-compliance may result in bid disqualification.
While inspection is not mandated, products may still be subject to evaluation based on compliance with the technical specifications provided in the tender documentation. It’s essential for the submission to be thorough.
The Earnest Money Deposit (EMD) details should be outlined in the Bid Document. Bidders are generally required to submit an EMD to demonstrate serious intent in the bidding process, which will be returned post-evaluation.
Performance security requirements are usually detailed in the bid document, and successful bidders may be required to submit a security deposit to guarantee contract execution, safeguarding the interests of the buyer.
Payment terms, including conditions for the release of funds upon successful delivery and inspection of goods, are outlined in the Bid Document. It is imperative for bidders to understand these terms before submission.
Bids will undergo a thorough evaluation process focusing on total value, adherence to technical requirements, and compliance with applicable standards. A transparent scoring system will guide the selection to ensure fairness.
Notification of results is typically communicated to bidders following the completion of the evaluation process, as detailed in the procurement guidelines. Bidders are encouraged to remain proactive during this period.
Micro, Small, and Medium Enterprises may benefit from relaxed eligibility criteria, potentially avoiding certain experience requirements. MSE status may also enhance competitiveness in the bidding process.
Startups enjoy exemptions from some experience prerequisites as well, allowing them participation in a broad range of tenders, promoting entrepreneurial growth and innovation within the sector.
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