Tender Timeline
Tender Title: Audio Conference System Supply, Installation, and Programming
Tender Reference Number: GEM/2025/B/6158399
Issuing Authority/Department: Central Police Organisation, Ministry of Home Affairs
The Audio Conference System Supply, Installation, and Programming tender encompasses the comprehensive provision of audio conference systems that include various components essential for effective communication in a conference setting. The objective of this tender is to procure, install, and program conference control units, system extension units, audio conference chairman units, audio conference delegate units, surface-mounted speakers, and power amplifiers. The successful bidder will be expected to ensure that all systems are operationally viable and meet the specified technical requirements.
Scope of Work and Objectives
The scope of work includes:
- Supplying all components required for a complete audio conference setup.
- Installation and configuration of all supplied systems.
- Programming the audio conference systems for optimal performance.
- Ensuring compatibility with existing infrastructure of the Central Police Organisation.
The overarching objectives are to enhance communication capabilities within the department and provide a user-friendly interface for various conference settings.
Eligibility Criteria
To participate in this tender, bidders must adhere to the following eligibility criteria:
- Must be a registered entity with valid business documentation.
- Should demonstrate experience in supplying and installing audio conference systems.
- Compliance with all applicable laws and regulations pertaining to audio equipment sales and installation.
Technical Requirements
Bidders are required to meet specific technical requirements, including:
- Compliance with relevant standards for audio quality and output.
- Provision of detailed technical specifications for all components.
- Assurance of support and maintenance options for the duration of the equipment's lifecycle.
Financial Requirements
Bidders must furnish comprehensive financial documentation that includes:
- Evidence of adequate financial standing and the ability to fulfill the contract.
- Competitiveness in pricing to ensure value for money.
Document Submission Details
All proposals must be submitted electronically through the designated procurement portal, ensuring that all required documents are uploaded in the specified formats.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, thereby promoting inclusivity in bidding. MSEs may enjoy certain benefits or quotas, making it easier for them to compete effectively.
Evaluation Process
The evaluation process will include an assessment of both financial and technical proposals. Bidders will be evaluated based on compliance with eligibility criteria, adherence to technical specifications, and pricing.
Delivery Locations
Goods are to be delivered to specified locations within the jurisdiction of the Central Police Organisation as outlined in the tender documents.
Contact Information
For further inquiries regarding this tender, bidders can reach out to the issuing authority via the provided email channel. Exact contact details are available on the procurement portal.
The successful bidder will play a crucial role in enhancing the audio communication capabilities of the Central Police Organisation, and all potential vendors are encouraged to submit their bids that align with the goals of this procurement initiative.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements encompass being a registered entity, having prior experience in supplying and installing audio conference systems, and complying with laws governing audio equipment sales and installations. Bidders must also submit proof of competency and financial stability to ensure they can support the project successfully.
Bidders must provide detailed technical specifications for all components included in their proposals. These specifications should ensure compatibility with existing systems and compliance with audio quality standards. Additional considerations may include warranties and support services necessary for the lifecycle of the equipment.
The Earnest Money Deposit (EMD) is necessary to demonstrate the bidder’s commitment to the tender process. Specific amounts may vary, and it is critical to refer to the procurement guidelines for accurate details regarding the deposit, submission process, and acceptable payment methods.
Bidders must submit all documentation electronically through the designated procurement portal. Acceptable document formats and submission processes are detailed in the tender documents and should be adhered to strictly to avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate and may receive specific benefits, such as quotas or relaxed eligibility criteria. This initiative aligns with governmental policies to foster an inclusive bidding environment supportive of MSE growth and procurement opportunities.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders