Chennai Metro Rail Ltd Tender by Chennai Metro Rail Ltd (GEM/2025/B/6128381)

Design, Supply, Installation, T & C of Oil based Wheel Flange Lubrication system in 20 Train Set

Chennai, Tamil nadu
Goods
Qty:40
EMD: ₹3.1 Lakh

Tender Timeline

Tender Issue
May 8, 2025 at 12:42 PM

Tender Title: Design, Supply, Installation, and Testing & Commissioning of Oil-based Wheel Flange Lubrication System in 20 Train Sets

Reference Number: GEM/2025/B/6128381

Issuing Authority: Chennai Metro Rail Ltd (CMRL), Ministry of Housing & Urban Affairs (MoHUA)

Chennai Metro Rail Ltd. (CMRL) is inviting bids for the comprehensive design, supply, installation, and testing & commissioning of an oil-based wheel flange lubrication system across a total of 20 train sets. This tender is geared towards enhancing operational efficiency and minimizing wear on train wheels, leading to prolonged service life and lower maintenance costs.

Scope of Work and Objectives

The primary objectives of this tender are to:

  • Design an efficient oil-based wheel flange lubrication system.
  • Supply high-quality components and materials necessary for the implementation.
  • Install the lubrication system across all specified train sets.
  • Test and Commission the system to ensure it meets operational and safety standards.

Eligibility Criteria

Bidders must meet certain eligibility requirements, which include being a legally registered entity capable of undertaking projects of similar nature and scale. Interested parties should provide documentation to illustrate their previous experience in designing and installing lubrication systems or similar infrastructure.

Technical Requirements

The successful bid must include comprehensive technical specifications that outline the operational capabilities of the lubrication system. This includes:

  • Compatibility with the existing train infrastructure.
  • Compliance with applicable safety and quality standards.
  • Detailed drawings and installation methodologies.

Financial Requirements

Bidders are required to provide detailed financial proposals, including:

  • A breakdown of costs for the components, installation, and any other associated charges.
  • Proof of financial stability and capacity to undertake the project without compromising quality.

Document Submission Details

All proposals must be submitted in accordance with the guidelines specified in the tender document. It is vital that bids be structured and formatted correctly to ensure eligibility for evaluation.

Special Provisions

There are provisions in place to support Micro, Small, and Medium Enterprises (MSEs) and startups. This may include simplified documentation requirements, access to financial support, and assistance during the bidding process to encourage their participation.

Evaluation Process

The evaluation of proposals will be conducted based on a multi-criteria assessment, which will encompass:

  • Technical qualifications.
  • Financial compliance.
  • Overall project viability and delivery timeline.

Delivery Locations

The successful bidder will be responsible for the delivery and installation of the lubrication system at predetermined locations within the Chennai Metro structure, ensuring compliance with all local regulations.

Contact Information

For further clarification or to address any inquiries related to this tender, bidders are encouraged to reach out to the designated contact at Chennai Metro Rail Ltd.

General Information

Item Category
Design, Supply, Installation, T & C of Oil based Wheel Flange Lubrication system in 20 Train Set
Ministry Name
Ministry of Housing & Urban Affairs (MoHUA)
Department Name
Chennai Metro Rail Ltd
Organisation Name
Chennai Metro Rail Ltd
State
Tamil nadu
City
Chennai

Financial Information

EMD Amount
₹3,07,000.00
Bid Offer Validity
180 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7726669.pdfMain Document
Other DocumentsOTHER SOW
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Certificate (Requested in ATC)
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements for participating in this tender involve being a legally registered business with experience in similar projects. Interested bidders must provide proof of registration and demonstrate capability by submitting documentation of previous similar work undertaken. This ensures that only qualified firms can bid for the project, thus maintaining high standards.

The technical specifications required for the oil-based wheel flange lubrication system must detail its compatibility with existing train systems, performance metrics, and adherence to safety regulations. Bidders must document these specifications in their proposals to show how their solutions meet operational requirements while ensuring reliability and safety.

Bidders must submit an Earnest Money Deposit (EMD) along with their proposals to demonstrate their commitment to the bid. Following the successful evaluation, payment terms will be defined, which typically include a phased payment schedule based on project milestones. It is crucial that bidders adhere to these terms to ensure smooth financing.

Proposals should be submitted electronically or in hard copy as specified in the tender documents. Submissions will be evaluated according to predefined timelines, focusing on adherence to compliance, technical feasibility, and financial viability. Successful bidders will receive notification directly concerning the outcome of their submissions.

Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs), as well as startups, including easier access to bidding, reduced documentation requirements, and potential financial incentives. This aligns with the government’s initiative to foster local businesses in line with the ‘Make in India’ policies, promoting local content and encouraging domestic procurement.

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