COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6137753)
Gear Lubricants, Multipurpose (?Extreme?Pressure?Gear?Oil?) (V3) Conforming to IS 1118,Ge
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Tender Title: Supply of Gear Lubricants and Crankcase Oils
Tender Reference Number: GEM/2025/B/6137753
Issuing Authority/Department: COAL INDIA LIMITED - Ministry of Coal
The Supply of Gear Lubricants and Crankcase Oils tender, referenced by GEM/2025/B/6137753, is a prime opportunity for suppliers specializing in lubricants and oils. This tender invites bids specifically for Gear Lubricants, Multipurpose (Extreme Pressure Gear Oil) conforming to IS 1118, and Internal Combustion Engine Crankcase Oils for both Diesel and Gasoline applications per IS: 13656.
Scope of Work and Objectives
The main objective of this tender is to procure high-quality gear lubricants and crankcase oils in bulk, with a total quantity of 69,930 liters. The selected supplier will be responsible for delivering these products to designated locations as specified by COAL INDIA LIMITED while ensuring compliance with the provided technical specifications and standards.
Eligibility Criteria
Bidders must fulfill several eligibility criteria, including registration as a legal entity in the lubricant or oil supply sector. It is expected that all participants will comply with the necessary quality standards, including conformity to IS 1118 and IS: 13656. Additional eligibility conditions may apply and should be reviewed carefully by prospective bidders.
Technical Requirements
The technical specifications for the gear lubricants and crankcase oils are critical for bid evaluation. Bidders must ensure that their products meet the quality standards outlined in the relevant Indian Standards documents.
Financial Requirements
Bidders are generally required to submit a performance security as part of these proposals, along with proof of financial capability to supply the necessary volumes of lubricants and oils.
Document Submission Details
Interested bidders are required to submit their proposals through the designated e-procurement platform. All documents must be in an accepted format, and a detailed checklist of required documentation will be specified in the tender guidelines to ensure seamless submission.
Special Provisions
Consideration is given to Micro, Small, and Medium Enterprises (MSEs) to promote inclusive economic growth. These businesses may enjoy certain concessions regarding tender conditions, and the exact details will be provided in the full tender documentation.
Evaluation Process
Bids will be evaluated based on the technical compliance, financial stability, and overall capability to meet the tender specifications effectively. The evaluation committee, appointed by COAL INDIA LIMITED, will assess every proposal thoroughly to ensure fair and transparent selection.
Delivery Locations
The selected vendor will be responsible for delivering the gear lubricants and crankcase oils to specified locations determined by COAL INDIA LIMITED. Detailed addresses will be provided upon awarding the contract.
Contact Information
For more details about this tender, potential bidders are encouraged to check the official COAL INDIA LIMITED procurement portal or other relevant online platforms. Inquiries regarding the tender can be made through standard communication channels outlined in these websites. It is advised to safeguard against misinformation before engaging.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity in the sector of lubrication or oil supply. Suppliers must comply with specific quality standards, particularly IS 1118 for gear lubricants and IS: 13656 for crankcase oils. Furthermore, they should be financially capable of fulfilling a contract of this size and provide necessary documentation that verifies their industry experience and capabilities.
Bidders must possess valid certificates indicating compliance with Indian Standards for the products being offered, specifically IS 1118 and IS: 13656. Additional documentation may include the company’s registration certificate, tax identification number, and possibly an Earnest Money Deposit (EMD) document depending on the tender conditions.
To participate in the tender, suppliers must register on the relevant e-procurement platform designated by COAL INDIA LIMITED. Registration typically includes creating a vendor profile, submitting necessary documents, and adhering to compliance requirements to ensure legitimacy and capability before the submission of bids.
All documentation should ideally be submitted in the standard formats prescribed in the tender guidelines, which may include PDF and Word formats. Digital signatures may also be required for certain documents, ensuring the authenticity and integrity of the submitted bid.
Bidders must prepare for a performance security deposit, which acts as a safeguard in the procurement process. The specific amount and conditions for this security will be detailed in the full tender documentation, and it typically involves a percentage of the total bid value, ensuring commitment to fulfilling the contract terms upon award.
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