COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6137230)
Internal Combustion Engine Crankcase Oils for Automotive Application (Diesel and gasoline) as per I
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Tender Title: Internal Combustion Engine Crankcase Oils for Automotive Application
Reference Number: GEM/2025/B/6137230
Issuing Authority/Department: COAL INDIA LIMITED under the Ministry of Coal
Overview
This tender invites bids for the supply of Internal Combustion Engine Crankcase Oils for automotive applications, specifically designed for both diesel and gasoline engines, complying with the standard IS: 13656. The procurement aims to address the essential lubrication needs of engines, enhancing their performance and operational efficiency.
Scope of Work and Objectives
The primary objective of this tender is to acquire a total quantity of 31,710 liters of high-quality engine crankcase oils, comprising various formulations suited for internal combustion engines. The selected products must ensure optimal performance under diverse operating conditions and adhere to stringent quality standards as outlined by IS: 13656.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- The bidder must be a registered business entity.
- Previous experience in supplying similar products to government or large-scale organizations will be beneficial.
- All participating entities should comply with local and national regulations concerning environmental standards.
Technical Requirements
The technical requirements necessitate that the products offered must comply with the following:
- Adherence to IS: 13656 standards for engine oils.
- Specification of various formulations suitable for both diesel and gasoline applications.
- Submission of product data sheets and quality certifications.
Financial Requirements
Bidders are expected to present:
- Competitive pricing to ensure value for service rendered.
- A detailed breakdown of costs including taxes, delivery charges, and any other pertinent fees.
- Proof of financial stability, potentially through recent financial statements.
Document Submission Details
All tender documents should be submitted electronically through the GEM portal, adhering to the specified documentation format required by the issuing authority. Bidder submissions must include technical proposals, financial quotations, and the requisite compliance documents as outlined.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may avail specific benefits under this tender. Startups are also encouraged to participate, with provisions in place to support their entry into the procurement process. A detailed guide on the benefits for MSEs and startups will be available on the tender portal.
Evaluation Process
The evaluation of bids will consider:
- Compliance with technical specifications and standards.
- Pricing competitiveness and overall cost-effectiveness of the proposals.
- Historical performance and reliability of the bidders in previous contracts.
Delivery Locations
The products will be delivered to designated locations as specified in the bidding documents. Bidders must indicate their capability to meet delivery timelines and logistics requirements.
Contact Information
For further inquiries and clarifications regarding this tender, bidders are encouraged to reach out to the COAL INDIA LIMITED support team via official communication channels shared on the GEM portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered business entity with the capacity to provide Internal Combustion Engine Crankcase Oils. Bidders must demonstrate previous experience in supplying similar products to government or industrial clients and ensure compliance with local environmental regulations.
The oils provided must comply with IS: 13656 standards, suitable for both diesel and gasoline internal combustion engines. Additionally, the product submissions must include technical data sheets and evidence of compliance with quality control standards.
Bids must be submitted electronically through the GEM portal by adhering to the specified guidelines on document formats. Ensure that all technical and financial documentation is completed and compiled as per the requirements set forth in the tender documents.
Payment terms will be specified in the tender documents. Typically, performance security may be needed, and bidders will be required to provide details on this during the submission. Ensuring clarity on this aspect is crucial for a timely claim once delivery and compliance conditions are met.
Yes, the tender includes specific provisions to support Micro, Small, and Medium Enterprises (MSEs), as well as startups. These provisions may include preference during bid evaluation and a focus on improving local procurement as encouraged by government initiatives.
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