Tender Title: Internal Combustion Engine Crankcase Oils for Automotive Application

Reference Number: GEM/2025/B/6152144

Issuing Authority: Coal India Limited, Ministry of Coal

The Coal India Limited is inviting bids for the supply of Internal Combustion Engine Crankcase Oils for Automotive Application (Diesel and gasoline), as per IS: 13656. This tender is positioned to ensure the procurement of high-quality oils used in various engines, ensuring optimal performance and compliance with industry standards.

Scope of Work and Objectives

The objective of this tender is to acquire a total quantity of 6300 litres of crankcase oils, which are essential for maintaining the efficiency and longevity of internal combustion engines. Bidders should propose comprehensive supply solutions that fulfill the quantity required, adhering strictly to the specified quality standards.

Eligibility Criteria

Bidders must meet specific eligibility requirements to participate in this tender. This includes being a registered entity capable of supplying the specified oils and possessing relevant certifications that align with industry standards. Companies should also demonstrate previous experience in supplying similar products to ensure that they meet the necessary technical qualifications.

Technical Requirements

The technical specifications encompass compliance with IS: 13656 which outlines the quality parameters for automotive crankcase oils. Bidders must provide detailed technical data sheets, including performance attributes, viscosity grades, and additive technologies, to validate the quality claims.

Financial Requirements

Bidders are expected to provide a detailed financial proposal that includes a breakdown of costs associated with the supply of the oils. This includes pricing per litre, potential discounts for bulk orders, and any additional charges that may apply, as well as suitable payment terms.

Document Submission Details

All documents must be submitted in a specified digital format, along with proof of compliance with technical and financial requirements. Bidders are recommended to review submission specifications carefully to avoid any disqualification due to improper documentation.

Special Provisions

This tender provides advantages for Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders should highlight any relevant status that may qualify for special provisions, ensuring compliance with procurement regulations and benefits associated with these categories.

Evaluation Process

Proposals will undergo a thorough evaluation process focusing on technical compliance, financial viability, and delivery capabilities. The assessment will include a scoring system that emphasizes both cost and quality, making it essential for bidders to present competitive and compelling proposals.

Delivery Locations

Successful bidders are expected to deliver the oils to specified locations as outlined in the tender documents. Detailed logistical arrangements should be included in the submission to ensure effective supply chain management.

Contact Information

For any queries regarding this tender, bidders may contact the tender issuing authority via the provided channels. It is crucial to ensure communication for clarifications and to understand submission requirements thoroughly.

This tender aims to foster competitive bidding while ensuring that only high-quality products are sourced for operational use within the automotive sector. Bidders are encouraged to engage deeply with the documentation to ensure full compliance with all submission criteria and requirements.