Department of Space Tender by Indian Space Research Organization (GEM/2025/B/6165872)
Internal Combustion Engine Crankcase Oils for Automotive Application (Diesel and gasoline) as per I
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Tender Title: Internal Combustion Engine Crankcase Oils for Automotive Application
Tender Reference Number: GEM/2025/B/6165872
Issuing Authority/Department: Department of Space
The Department of Space is seeking bids for the procurement of Internal Combustion Engine Crankcase Oils suitable for Diesel and Gasoline automotive applications, compliant with IS: 13656 standards. This tender encompasses a total quantity of 1290 liters. The objective is to obtain high-quality crankcase oil that ensures optimum performance and compliance with all relevant technical and safety standards.
Scope of Work and Objectives
The scope of this tender involves the supply of high-performance crankcase oils that enhance engine longevity while adhering to environmental regulations. Bidders should ensure that the proposed products meet or exceed the specifications laid out in the Indian Standards (IS: 13656). The primary objectives include:
- Ensuring high-quality supply of engine oils
- Compliance with environmental and safety standards
- Timely delivery and service reliability
Eligibility Criteria
Bidders must meet the following eligibility criteria to qualify for this tender:
- Registration as a legal entity
- Proven experience in supplying lubricants or equivalent products
- Manufacturer authorization or certification for provided products
Technical Requirements
The oils must conform to the following technical requirements:
- Specifications as per IS: 13656
- Efficacy in performance under varied temperature and usage conditions
- Quality certifications such as ISO 9001 or equivalent
Financial Requirements
Bidders must submit a comprehensive financial proposal that details the pricing per liter along with any applicable taxes. Bidders should also provide information on previous contract values and financial stability to ensure fulfilling the order.
Document Submission Details
All bids and supporting documentation must be submitted electronically in the specified format. Bidders are encouraged to review submission guidelines carefully to ensure complete compliance with requirements.
Special Provisions
The tender has special provisions that may benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders are encouraged to review these provisions to ensure they maximize their potential advantages within the procurement process.
Evaluation Process
The evaluation of bids will be based on a combination of criteria:
- Compliance with technical specifications
- Financial viability of proposals
- Delivery timelines and consistency of proposed service
Bidders may also need to undergo a technical presentation phase as part of the evaluation.
Delivery Locations
The successful bidder(s) will deliver the procured oils to designated locations specified by the Department of Space. Bidders should factor logistical capabilities into their proposals to ensure timely delivery.
Contact Information
While specific contact details for inquiries are not disclosed, bidders are encouraged to stay tuned for any updates regarding this tender through the official platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender encompass being a registered legal entity, demonstrating prior experience in supplying lubricants or similar products, and obtaining necessary manufacturer authorization or certification. Bidders must provide substantial evidence of reliability and capability in fulfilling orders as stipulated in the tender.
Bidders must possess and submit valid certifications, including but not limited to ISO 9001, as proof of adherence to quality standards required for crankcase oils. Compliance with IS: 13656 is imperative, ensuring that the products meet the designated technical specifications to guarantee performance.
Bids must be submitted through the specified electronic submission portal or platform in the appropriate format. It is essential for bidders to reference the requirements outlined in the tender documentation to avoid disqualification. The review of any procedural updates or changes to submission guidelines is recommended to ensure compliance.
Bidders are usually required to furnish a performance security that ensures compliance with the terms of the contract should they be awarded. Specifics regarding the amount and form of performance security will be detailed in the final tender documents, ensuring a commitment to quality and delivery timelines.
The tender includes provisions that facilitate participation from Micro, Small and Medium Enterprises (MSEs) and startups. These may consist of relaxed qualifying requirements, technical assistance, and preferential evaluation processes designed to enhance competitive opportunities for smaller enterprises within the tender process.
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