COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6153339)
Custom Bid for Services - Hiring 02 Nos Tata Sumo or equivalent vehicle on 24 Hrs 02 Drivers with i
Tender Timeline
Tender Title: Hiring of Vehicles and Drivers
Tender Reference Number: GEM/2025/B/6153339
Issuing Authority
The tender is issued by Coal India Limited, an organization under the Ministry of Coal. Coal India Limited is responsible for the exploration and production of coal, and it aims to ensure the smooth functioning of its operations through effective service procurement.
Scope of Work and Objectives
The scope of work for this tender involves hiring two Tata Sumo vehicles or equivalent for 24 hours, along with two qualified drivers. The objective of this procurement is to ensure availability of transportation with a focus on operational efficiency. The vehicles will operate with an average running distance of 100 kilometers per day, and must provide a fuel consumption rate of 10 km per liter. Additionally, the offered vehicles must not be older than three years from their Date of First Registration (RTO).
Eligibility Criteria
Eligible bidders must be registered enterprises that comply with all applicable legal standards. Bidders are required to demonstrate their capacity to fulfill the contract terms, including the provision of accredited vehicles with reliable drivers. Compliance with the eligibility requirements is crucial to participate in the tender.
Technical Requirements
The technical requirements include:
- Provision of two Tata Sumo or equivalent vehicles.
- Vehicles must not exceed three years of age.
- Each vehicle must maintain an average fuel consumption of 10 km/liter.
- Drivers should possess valid driving licenses and prior experience in similar transportation services.
Financial Requirements
Bidders must provide a financial proposal that reflects competitive pricing for the outlined services. All costs related to the hiring of vehicles and drivers will be considered during the evaluation process, which emphasizes transparent pricing structures and adherence to budgetary constraints.
Document Submission Details
Prospective bidders are required to submit the necessary documents along with the proposal. A detailed submission guideline will be provided in the tender document, ensuring that all participants adhere to the specified format and requirements.
Special Provisions
This tender presents special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. MSEs are encouraged to participate in this competitive bidding process, with specific benefits aimed at fostering innovation and enhancing local entrepreneurship.
Evaluation Process
The evaluation of bids will follow a structured assessment that includes:
- Compliance with eligibility criteria.
- Review of technical specifications and financial proposals.
- Evaluation of bidders based on their experience and capacity to deliver as per the tender requirements.
Delivery Locations
The vehicles and services are to be provided within the operational areas specified by Coal India Limited. Exact delivery locations will be shared with successful bidders upon contract award.
Contact Information
While specific contact information is not provided in this tender documentation, interested parties are advised to check the Coal India Limited official website or tender portal for further communication and clarifications.
The submission of bids should be approached with diligence and alignment with the guidelines contained within the tender documentation. All participants are encouraged to clarify doubts or seek additional information prior to the submission deadline to ensure a smooth bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing two Tata Sumo or equivalent vehicles along with qualified drivers. Bidders must also comply with all legal standards and demonstrate experience in providing similar services.
Bidders should submit valid certification of vehicle registration, insurance papers, and driver licenses. These required certificates ensure compliance with local transport regulations and establish the legitimacy of the business operations.
The registration process involves completing the online application through the official tender portal of Coal India Limited. Bidders must provide detailed documentation as specified in the tender to secure eligibility for evaluation.
All submissions must be made in PDF format, which is widely accepted. Additionally, bidders should ensure all supporting documents are clearly scanned and legible to facilitate a smooth submission process.
An amount will be specified as performance security, which is typically a percentage of the contract value, to ensure that the contract requirements are fulfilled. Payment terms will be finalized upon contract award, detailing schedules for milestone payments or completion-based advances as per standard practices.
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