COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6151769)
BEARING CARTRIDGE NDE C I,BEARING CATRIDGE,BEARINGH COVER DE C I 270 FOR 4UP3 PUM,ROTATING ELEMENT
Tender Timeline
Tender Title: Supply of Bearing Cartridge, NDE C I for 4UP3 Pumps
Reference Number: GEM/2025/B/6151769
Issuing Authority: Coal India Limited
Department: Ministry of Coal
Scope of Work and Objectives
The scope of this tender involves the procurement of bearing cartridges and associated components specifically for the 4UP3 Pumps deployed in various coal mining operations. The goal is to ensure a high supply standard, enabling enhanced performance and reliability of these pumps, which are critical for coal extraction processes. Vendors will be asked to provide complete specifications in their bids to align with the requirements laid down by the Ministry of Coal.
Eligibility Criteria
Vendors seeking to respond to the tender must meet specific eligibility criteria characterized by prior experience in supplying similar equipment to government procurement. The eligibility includes:
- Registration with relevant industry authorities
- Submission of past performance records for similar projects
- Proof of financial stability and capability to undertake the contract
Technical Requirements
The tender requires bidders to have a comprehensive understanding of the technical specifications for the bearing components being requested. Submissions must conform to the recognized industry standards, including:
- Quality assurance certifications
- Compliance with relevant operational and safety standards
- Detailed technical datasheets for the equipment proposed
Financial Requirements
Bidders need to prepare financial submissions that clearly detail all costs associated with the procurement. This includes price breakdowns for bearing cartridges, transport, and any additional associated service costs. Clear indicating of local and applicable taxes in the final prices is expected.
Document Submission Details
All tender documents must be compiled and submitted electronically via the designated platform. It is crucial to adhere to the specified formats, including spreadsheets for financial data and PDFs for technical documents. An extension of submission timelines will not be permitted, ensuring all participants submit their tenders by the final submission date.
Special Provisions
There are provisions included for Micro, Small, and Medium Enterprises (MSEs). MSEs will receive special consideration during the evaluation process, designed to promote participation and assist growth within the sector. Additionally, benefits may be extended to startups to foster innovation and local involvement in coal sector enhancements.
Evaluation Process
The evaluation of bids will focus on multiple criteria including technical compliance, financial viability, and adherence to delivery timelines. Bids will undergo rigorous scrutiny before final selection to ensure they meet the high standards set forth by the Ministry of Coal.
Delivery Locations
The successful bidders will be required to deliver their products to specified sites as determined by Coal India Limited, with detailed information provided upon contract award.
Contact Information
For any inquiries regarding this tender, vendors should refer to the official contact details provided through the designated procurement portal. Ensuring all communication is routed through official channels is paramount to maintain the integrity of the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered organization with relevant industry authorities, possession of past project performance records for similar supplies, and demonstration of financial capability to fulfill the contract requirements. It is essential to meet these eligibility criteria to ensure participation in the evaluation process.
Vendors are required to adhere to specific technical specifications laid out in the tender document. This includes compliance with industry safety standards, providing detailed technical datasheets, and ensuring that all products meet the necessary quality assurance certifications. Adherence to these specifications is crucial for bid consideration.
The financial submission requirements consist of a detailed breakdown of costs associated with the supply, including individual pricing of bearing cartridges, transportation costs, and applicable taxes. It is necessary to ensure transparency in pricing to facilitate accurate evaluation and selection.
Documents must be submitted electronically via the designated procurement platform, ensuring that vendors adhere to the accepted formats, including PDFs for detailed descriptions and spreadsheets for financial proposals. Strict compliance with submission guidelines and deadlines is essential to avoid disqualification.
MSEs benefit from special provisions designed to promote inclusivity in the bidding process. These provisions may include relaxed eligibility criteria, bid preference during evaluation, and support in navigating the bidding landscape. Startups may also find favorable terms that encourage participation in the procurement process.
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