COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6148996)
IMPELLER CI,BASE BUSH S GM,BASE BUSH D GM,IMPELLER DISTANCE BUSH CI,WEAR RING S CI,WEAR RING D CI,L
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Tender Title: Spares for AKGI Make Pump
Tender Reference Number: GEM/2025/B/6148996
Issuing Authority/Department: Coal India Limited, Ministry of Coal
Scope of Work and Objectives
The Spares for AKGI Make Pump tender seeks to procure a comprehensive inventory of spare parts essential for the maintenance and operation of AKGI pumps utilized within the coal mining operations. The objective is to ensure the uninterrupted functionality of these pumps, thereby optimizing operational efficiency. The items required in this tender include various components tailored for AKGI make pumps, specifically impellers, bushings, wear rings, and shaft sleeves. A precise quantity of 149 units across diverse categories are sought to bolster the operational infrastructure.
Eligibility Criteria
To be eligible to participate in this tender, bidders must be registered entities with a verified business presence. Additionally, bidders should demonstrate experience in supplying similar spare parts to enhance their capability to meet technical specifications and delivery timelines. Compliance with statutory regulations and industry standards is mandatory for all participants.
Technical Requirements
Participants must adhere to specified technical specifications for each component listed in the Detailed Bill of Quantities (BOQ). These specifications guide the required dimensions, material quality, and performance standards that the spare parts must meet. Bidders are encouraged to submit detailed product catalogs and certificates of conformity to illustrate compliance with the procurement requirements.
Financial Requirements
Bidders are required to submit financial statements and documentation to affirm their capability to fulfill the tender’s obligations. All necessary bids must ensure pricing competitiveness adhering to the laid standards, while also detailing any additional costs associated with logistics, taxes, or other charges.
Document Submission Details
All bids must be submitted electronically via the Government E-Marketplace (GEM) platform, where registered vendors can upload required documents including technical bids, financial proposals, and quality certificates. Each submission should adhere to specified formats as outlined in the tender instructions to ensure evaluation efficiency.
Special Provisions
This tender includes special provisions beneficial for Micro, Small, and Medium Enterprises (MSEs). MSEs may receive favorable consideration during the evaluation process to encourage inclusivity and local entrepreneurship. Furthermore, compliance with 'Make in India' policies is encouraged, and bidders are advised to integrate local content in their proposals.
Evaluation Process
The evaluation process will be based on a two-part assessment involving technical qualification followed by financial bid openings only for those who successfully qualify technically. The assessment criteria will focus on compliance with the technical specifications, past performance, and overall pricing structure.
Delivery Locations
All awarded spares must be delivered to designated locations as specified by the Coal India Limited procurement team. Detailed logistical guidelines and delivery deadlines will be provided upon contract award.
Contact Information
For any clarifications or inquiries regarding this tender, participants can reach out through the official Coal India contact channels, ensuring that all communication follows the stipulated guidelines to maintain transparency and accuracy.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of fulfilling the tender specifications. Bidders should demonstrate prior experience in supplying similar spare parts and must comply with relevant statutory regulations. Additionally, all participants are expected to provide adequate documentation to validate their eligibility, ensuring a smooth evaluation.
Bidders are obliged to submit certificates of conformity that validate adherence to technical specifications and quality standards as defined in the tender. This might include ISO certifications or other relevant industry-specific quality assurance documents. Such certifications are essential to demonstrate capability and reliability in manufacturing and supplying the listed spare parts.
To participate in the tender, bidders must be registered on the Government E-Marketplace (GEM) platform. After registering, vendors can create bids by filling out designated forms and uploading the necessary documents including technical proposals and financial bids. It is vital to follow all online submission protocols to ensure registration is completed correctly.
Documents must be submitted in specified formats outlined in the tender documentation. Typically, PDF and Excel formats are preferred for technical and financial proposals. All files submitted should be clearly labeled and adhere to the predefined naming conventions to facilitate an efficient review process.
The evaluation process will include a comprehensive review of both the technical and financial aspects of submitted bids. Technical qualifications will be assessed first; only bidders who meet the technical requirements will advance to the financial evaluation stage. The chosen bids must demonstrate a balance of quality, delivery time, and cost-effectiveness to ensure the best value is selected for procurement.
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