Tender Title: Spares of Bomb Calorimeter
Reference Number: GEM/2025/B/6141085
Issuing Authority: Coal India Limited, Ministry of Coal
Scope of Work and Objectives
The tender focuses on the procurement of essential spares for the Bomb Calorimeter. The Bomb Calorimeter is a critical tool used in thermal and chemical analysis, which requires specific consumables and components for optimal operation. The primary objective is to ensure that Coal India Limited has a reliable supply of these spare parts, which include various types of O Rings (FPM, V80G, FPM VITON, ORAR00227 V70GA), Ignition Wires, and Benzoic Acid Blister Packages.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Must be a legally registered entity.
- Should possess experience in the supply of laboratory consumables, preferably in the coal or energy sector.
- Must adhere to the quality standards specified in the technical requirements.
Technical Requirements
Bidders must offer spares that comply with industrial quality standards. The technical specifications for each component should be made available, ensuring they meet functional requirements and are compatible with existing Bomb Calorimeter models. Detailed quality parameters must be adhered to throughout the supply chain.
Financial Requirements
Bidders must demonstrate financial stability through documentation that outlines previous contracts, balance sheets, and proof of revenue streams. Pricing proposals should be competitive, structured as per item listed in the Bill of Quantities (BoQ), and must reflect the total quantity required, which is 35 units across specified categories.
Document Submission Details
Documentation required for the tender includes:
- Bid proposal in the prescribed format.
- Proof of eligibility (registration documents, relevant certifications).
- Technical specifications and compliance statements.
- Financial documents to verify pricing and stability.
All submissions must be delivered electronically in acceptable formats, typically PDF or DOC. Bidders are encouraged to carefully review the requirements to ensure full compliance.
Special Provisions
This tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) as part of the procurement rules aimed at enhancing local business participation. Startups are particularly encouraged to partake in this tender, contributing to the growth of the local economy and adhering to the ethos of 'Make in India'.
Evaluation Process
Tender submissions will undergo a rigorous evaluation process which will assess:
- Compliance with eligibility requirements.
- Technical evaluation based on quality standards and specifications.
- Financial evaluation focused on pricing and overall value to Coal India Limited.
The evaluation team will score each proposal based on the predetermined criteria, ensuring that the most qualified vendors are selected to meet project needs effectively.
Delivery Locations
Deliveries related to this tender will be directed towards specified Coal India Limited locations. Detailed logistics and delivery guidance will be provided to the selected vendor upon contract award.
Contact Information
For further information regarding the tender, interested parties can reach out via official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in providing laboratory consumables, especially related to the energy sector, and compliance with specified quality standards. Bidders need to present necessary documentation alongside their proposals to prove their eligibility for this tender.
The required technical specifications focus on compatibility with Bomb Calorimeter models. Bidders must ensure all spare components, such as O Rings, Ignition Wires, and Benzoic Acid, meet defined quality standards and are effective in the operational context. Detailed descriptions should accompany each component in the bid submission.
Bidders will be required to provide a performance security deposit along with their bid, ensuring compliance with contract terms post-award. This earnest money deposit (EMD) acts as a safeguard for the procuring entity and is typically refundable upon successful completion of contract obligations.
Submissions must be made electronically, following the prescribed formats detailed in the tender documentation. Standard formats accepted include PDF and DOC. Ensure your bid includes all necessary supporting documents to avoid disqualifications during the evaluation process.
Micro, Small, and Medium Enterprises (MSEs) can benefit from special procurement provisions designed to enhance their participation in government tenders. These benefits may include price preference, reduced financial thresholds for eligibility, and support in meeting compliance requirements with ‘Make in India’ policies to encourage local contribution.
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