COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6150414)

Tender Title: Custom Bid for Services - Maintenance Work at the Garden

Reference Number: GEM/2025/B/6150414

Issuing Authority: Coal India Limited, Ministry of Coal

Scope of Work and Objectives

The primary objective of this tender is to identify a suitable contractor to execute maintenance work at the garden located in front of the Environment Department and Pench Vatika at the GM Office under the Area Unit. This undertaking aims to ensure that the gardens are well-maintained, providing an aesthetically pleasing environment while promoting ecological health and sustainability. The work includes regular upkeep, landscaping, and any necessary upgrades to existing garden facilities.

Eligibility Criteria

To qualify for this tender, bidders must be registered entities capable of providing evidence of relevant experience in garden maintenance and landscaping work. It is essential to demonstrate the ability to manage similar projects within specified timelines while adhering to quality standards. Bidders should also show proof of financial stability and capacity to sustain operations during the contract period.

Technical Requirements

Bid submissions must include detailed technical proposals outlining the methodologies, equipment, and resources that will be utilized for the garden maintenance tasks. Bidders should detail their skills in horticulture, landscaping, and environmental management, emphasizing innovative methods for enhancement and sustainability. Compliance with safety and environmental regulations is mandatory.

Financial Requirements

Bidders are required to provide a complete financial proposal. This proposal should outline the cost structure associated with the maintenance work, including labor, materials, and any other associated expenses. Contractors must provide their previous fiscal records demonstrating their capability to manage contract finances effectively and transparently.

Document Submission Details

All documents pertaining to the tender must be submitted electronically through the designated channel. Bidders should ensure that all submissions are complete and comply with the required formats outlined in the tender notice. Incomplete submissions may result in disqualification from the evaluation process.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special consideration and benefits will be provided to promote their involvement and boost local economic growth. Bidders are encouraged to highlight their status as MSEs or startups in their proposals.

Evaluation Process

Submissions will be evaluated based on a dual criterion of technical expertise and financial proposals. The evaluation team will assess compliance with the eligibility and technical requirements before proceeding to review financial offers. A minimum score will be established for qualifications, ensuring only the most competent bidders are considered.

Delivery Locations

The maintenance services will be required specifically for the premises located at the Environment Department and Pench Vatika at the GM Office under the Area Unit. Bidder proposals should include logistics planning for the maintenance schedule and resource allocation.

Contact Information

For any inquiries related to the tender, please contact the issuing authority at Coal India Limited, Ministry of Coal. Specific contact details are available, ensuring that questions can be addressed promptly and efficiently.