Tender Title: Custom Bid for Services - AMC for Repair and Maintenance of Staff Car

Reference Number: GEM/2025/B/6158885

The Department of Agriculture Cooperation and Farmers Welfare, under the Ministry of Agriculture and Farmers Welfare, is inviting tenders for the Annual Maintenance Contract (AMC) for the repair and maintenance of staff cars. This tender encompasses comprehensive services aimed at ensuring that the vehicles operated within the department remain in optimal working condition.

Scope of Work and Objectives

The primary objective of this tender is to secure a reliable service provider capable of delivering consistent repair and maintenance services for the department's fleet of staff cars. The scope of work includes:

• Routine inspections and preventative maintenance
• Emergency repair services as required
• Replacement of parts and components to ensure vehicle safety
• Maintenance of timely service records and documentation
• Compliance with all relevant safety and regulatory standards

Eligibility Criteria

To qualify for this tender, bidders must meet certain eligibility requirements including, but not limited to:

• Registration as a legal entity in the relevant jurisdiction
• Proven experience in providing similar maintenance services
• Possession of necessary certifications and licenses

Technical Requirements

The bidding entity must demonstrate proficiency in the following technical areas:

• Established processes for vehicle maintenance and repair
• Staff qualifications and certifications in automotive repair
• Quality assurance measures and compliance with industry standards

Financial Requirements

Bidders must provide the following financial documentation to support their capability to fulfill the contract:

• Recent financial statements
• Evidence of previous contracts and performance
• Outline of proposed pricing structure inclusive of all costs

Document Submission Details

Potential bidders are required to submit comprehensive documentation electronically, ensuring all parts of the tender are addressed clearly. All submissions must be made in the specified formats outlined in the bidding guidelines.

Special Provisions

This tender places an emphasis on encouraging participation from Micro, Small, and Medium Enterprises (MSEs) through special provisions designed to facilitate their involvement, promoting the growth of local businesses.

Evaluation Process

The evaluation process will be meticulous, ensuring that bids are assessed on both quantitative and qualitative metrics. The primary focus will be on:

• Compliance with eligibility criteria
• Technical and financial viability
• Value for money proposition

Delivery Locations

Services will be rendered at designated locations associated with the Department of Agriculture Cooperation and Farmers Welfare. Specific addresses will be supplied during the contract finalization process.

Contact Information

For any clarifications or inquiries related to this tender, interested parties may contact the Department of Agriculture Cooperation and Farmers Welfare directly through the official communication channels provided in the tender documentation.