Tender Title: Internal Combustion Engine Crankcase Oils for Automotive Application (Diesel and gasoline)
Tender Reference Number: GEM/2025/B/6140668
Issuing Authority: COAL INDIA LIMITED
Department: Ministry of Coal

Scope of Work and Objectives

The primary objective of this tender is to procure Internal Combustion Engine Crankcase Oils designed for automotive applications involving both diesel and gasoline engines. The selected vendor will supply a total of 88,410 liters of oil that complies with the specifications set forth in IS: 13656. This initiative aims to enhance the operational efficiency of coal sector vehicles and equipment that rely on high-quality lubricants for optimal performance.

Eligibility Criteria

Vendors must meet the following eligibility criteria to participate in this tender:

• Registered companies or businesses with a valid establishment license.
• Proven experience in supplying lubricating oils or similar products to government organizations or industries.
• Compliance with the specified technical and quality standards as detailed in the tender documentation.

Technical Requirements

The technical requirements for the crankcase oils include:

• Compliance with IS: 13656 standards for both diesel and gasoline applications.
• Performance benchmarks, specifically addressing temperature resistance and mechanical wear optimization.
• Documentation supporting quality and compliance, including relevant certifications.

Financial Requirements

Bidders are required to provide financial documents including but not limited to:

• Proof of financial health, such as balance sheets or profit-loss statements for the past three years.
• Any relevant tax clearance certificates and registration documents confirming the legitimacy of the business.

Document Submission Details

All submissions must be completed online through the Government E-Marketplace portal. Required documents include, but are not limited to:

• Technical offers, including specifications.
• Financial proposals with clear pricing models.
• Certifications verifying compliance with specified standards.

Special Provisions

This tender is open to Micro, Small, and Medium Enterprises (MSEs). Preference will be given to local suppliers as part of the government's Make in India initiative, promoting domestic production and procurement.

Evaluation Process

The evaluation of bids will be based on a two-part criteria:

1. Technical Evaluation: Compliance with specifications and performance standards.
2. Financial Evaluation: Competitive pricing with adherence to quality requirements will weigh heavily in the final selection.

Delivery Locations

The delivery locations for the oils will be specified in line with the operational requirements of COAL INDIA LIMITED. Bidders should ensure that their logistics can accommodate timely delivery within specified regions.

Contact Information

While detailed contact information is not available, inquiries should be directed through the Government E-Marketplace portal where potential bidders can request additional information if needed.

This tender represents an excellent opportunity for suppliers to contribute to the coal sector's operational efficiency through quality lubricating products.