COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6141395)
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Industry Unit; MMV
Tender Timeline
Overview
The tender titled GEM/2025/B/6141395, issued by Coal India Limited, seeks qualified service providers for the Repair, Maintenance, and Installation of Plant/Systems/Equipment under the purview of the Ministry of Coal. The initiative aims to enhance operational efficiency through rigorous maintenance and installation procedures across Coal India’s extensive network of facilities.
Scope of Work and Objectives
The primary scope of work involves comprehensive repair, maintenance, and installation of various plant systems and equipment utilized in the coal mining industry. This includes, but is not limited to, ensuring that all systems function at optimal capacity, reducing downtime, and improving safety standards within operational sites. Additionally, promoting sustainable practices while adhering to regulatory compliance is a critical objective of this tender.
Eligibility Criteria
To participate in this tender, entities must meet specific eligibility requirements. Interested bidders need to be registered companies, capable of demonstrating their technical proficiency, relevant experience in similar projects, and compliance with all statutory regulations. This tender is open to both established firms and Micro, Small, and Medium Enterprises (MSEs) that fulfill the outlined criteria.
Technical Requirements
Participants must present robust technical capabilities. This includes fitting technical specifications for the repair and maintenance services required, alongside demonstrating adherence to recognized quality standards. Additionally, bidders must be equipped for on-site assessments and possess certifications that align with industry requirements.
Financial Requirements
Bidders will be required to submit a financial proposal alongside their technical documents. The financial aspect must detail the projected costs, payment terms, and compliance with the expected Earnest Money Deposit (EMD) requirements. Bidders will also need to secure performance guarantees as outlined in the tender documentation.
Document Submission Details
All submissions should be comprehensive and must include necessary certificates, financial proposals, and a detailed company profile. Documents must be provided in acceptable formats as specified in the tender guidelines. It is imperative that all submissions are submitted through the appropriate channels to meet predefined evaluation timelines.
Special Provisions
This tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs). Provisions for startups will also apply, which aligns with national initiatives to bolster new businesses and promote local procurement under the 'Make in India' policies.
Evaluation Process
The evaluation process will follow a strict methodology to assess both the technical and financial documents submitted by prospective bidders. Factors such as past performance, financial viability, and alignment with technical requirements will play a crucial role in this assessment. Bidders with the highest scores will be prioritized.
Delivery Locations
Services rendered under this tender will be required across various operational sites managed by Coal India Limited. Specific locations will be detailed in the tender documentation, ensuring bidders understand the geographical and logistical requirements involved.
Contact Information
For any inquiries or additional information related to this tender, interested parties are encouraged to refer to the official Coal India Limited communication channels as listed in the tender documentation. They are urged to ensure clarity in their bids and address any questions promptly to enhance their chances of a successful bid.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant experience in repair and maintenance within the coal industry. Participants should provide proof of compliance with industry standards and regulatory guidelines. MSEs are also encouraged to apply, provided they meet the technical and financial criteria set forth in the tender.
Mandatory certificates typically include proof of registration, tax compliance certificates, quality assurance certifications relevant to the services being offered, and any specific industry-related licenses. Bidders may also need to show past performance certificates from similar projects to establish credibility.
The registration process for submitting a bid entails creating an account on the procurement portal of Coal India Limited. Participants will need to provide all necessary business details, financial information, and technical specifications according to the tender requirements before proceeding to submit their formal bids.
Payment terms will usually encompass milestone payments tied to the completion of specific tasks, ensuring that payments align with progress. Additionally, a performance security may be required upfront, and bidders must outline their financial proposal in conjunction with the completion timelines to meet tender requirements.
Yes, the tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), incentivizing their participation. These include relaxed eligibility criteria, support in documentation, and a preferential evaluation process that aims to promote local entrepreneurship and align with government policies, including ‘Make in India’.
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