COAL INDIA LIMITED Tender by Northern Coalfields Limited (GEM/2025/B/6037114)
Cotton braided pneumatic rubber hose
Tender Timeline
Tender Title: Supply of Cotton Braided Pneumatic Rubber Hose
Reference Number: GEM/2025/B/6037114
Issuing Authority/Department: COAL INDIA LIMITED, Ministry of Coal
Scope of Work and Objectives
The primary objective of this tender is to procure Cotton braided pneumatic rubber hoses for various operational purposes across all departments under the Ministry of Coal. The tender covers a total quantity of 300 units and aims to establish contracts with qualified suppliers who can provide high-quality products that meet specified technical standards and requirements. The selected suppliers will be tasked with ensuring timely delivery and adherence to quality guidelines set by the issuing authority.
Eligibility Criteria
Eligible bidders must be registered entities with a proven track record in supplying similar products. Preference will be given to those with previous experience in the coal or related industries. All bidders must demonstrate their capacity to deliver the required quantity within stipulated timelines while adhering to quality standards.
Technical Requirements
The Cotton braided pneumatic rubber hoses must meet specific quality and technical specifications. Bidders should ensure that their products are compliant with industry standards and provide the necessary certification as proof of quality. Detailed technical specifications will be included in the tender documents, and adherence to safety regulations is mandatory.
Financial Requirements
Bidders are required to provide a detailed financial proposal that includes pricing per unit, taxes, and any other applicable charges. Earnest Money Deposit (EMD), if applicable, must be submitted with the bid, and no proposal will be considered without compliance to this requirement.
Document Submission Details
All proposals should be submitted electronically through the designated government e-marketplace (GEM) portal. The submission must include a completed bid form, financial documents, technical specifications, and any required certificates. Late submissions will not be entertained. Please ensure that all documents are in an accepted file format as specified in the tender guidelines.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may benefit from certain provisions intended to promote their participation in government procurement. Startups may also avail special benefits, which will be detailed further in the tender documents.
Evaluation Process
Bids will be evaluated based on several criteria including compliance with technical specifications, pricing, delivery timelines, and overall capability of the bidder to fulfill contract obligations. The authority reserves the right to conduct interviews or additional assessments if necessary.
Delivery Locations
The hoses are to be delivered to designated sites as specified in the contract agreement. Delivery terms and conditions, including shipping and handling processes, will be further outlined in the contract.
Contact Information
For any queries, bidders may contact the official department during working hours. Further details regarding communication channels will be provided in the bid documents. All communication must adhere to the protocols set out in the tender guidelines.
Please ensure that all submissions are precise, fully compliant, and presented clearly as per instructions in the tender documents to avoid disqualification.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the capacity to provide the specified quantities of cotton braided pneumatic rubber hoses. Bidders must demonstrate relevant experience in procurement and supply to industries or sectors aligned with the requirements outlined in the tender documents. Additionally, compliance with quality standards and certifications relevant to the product is compulsory.
Bidders are required to submit several certificates along with their bids, including but not limited to product quality certifications, registration documents, and tax compliance certifications. Ensuring that all certificates are up-to-date and fit within the technical specifications is essential for eligibility in the evaluation process.
The registration process involves creating an account on the government e-marketplace (GEM) portal, followed by submission of the necessary documentation and financial statements. Bidders are encouraged to follow the guidelines posted on the portal and ensure their accounts are confirmed before submitting a bid.
Bidders must ensure that their documents are submitted in the accepted formats as listed in the tender documentation. Common formats typically include PDF, DOCX, and Excel files. Adherence to these guidelines is critical to avoid issues during the document evaluation phase.
Payment terms are outlined in the contract to be established with the selected supplier after the bidding process. Typically, payments will be contingent on delivery and compliance with the quality standards set forth by the COAL INDIA LIMITED. Bidders should be familiar with these terms and adjust their proposals accordingly to ensure clarity and acceptance.
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