COAL INDIA LIMITED Tender by Northern Coalfields Limited (GEM/2025/B/6150683)
SPRING LOCK WASHER Part No. 9100088,HEXAGON HEAD SCREW-M16X35-10.9 Part No. 9100105,AXLE LOCKING AS
Tender Timeline
Tender Title: Supply of Various Fasteners
Reference Number: GEM/2025/B/6150683
Issuing Authority/Department:
Ministry of Coal, Coal India Limited
Scope of Work and Objectives
Coal India Limited is inviting bids for the supply of various fasteners, specifically focused on SPRING LOCK WASHER (Part No. 9100088), HEXAGON HEAD SCREW-M16X35-10.9 (Part No. 9100105), and AXLE LOCKING ASSY (Part No. 8F856300000). The objective of this tender is to procure durable and high-quality fasteners that meet the technical specifications outlined by the department to ensure operational efficiency within Coal India’s various projects.
Eligibility Criteria
Bidders must comply with the eligibility criteria set forth by Coal India Limited, which includes being a registered supplier with the necessary certifications. Additionally, bidders must demonstrate their ability to supply the required items consistently and dependably. The focus will be placed on the vendor's experience in handling similar contracts and their ability to deliver quality products within the stipulated timeframe.
Technical Requirements
The technical specifications for the tendered items must align with industry standards to guarantee reliability and performance. Each fastener type will have specific requirements regarding dimensions, material, and durability that must be adhered to in the proposal submissions. Bidders are expected to provide detailed documentation supporting their compliance with these specifications.
Financial Requirements
Bidders are required to submit financial proposals that are in alignment with the pricing norms set by Coal India Limited. An Earnest Money Deposit (EMD) is mandatory for all applicants, to ensure commitment towards the bidding process. The financial requirements also encompass a clear breakdown of costs, including manufacturing and delivery logistics.
Document Submission Details
All bids must be submitted electronically through the designated procurement platform. Bidders are required to upload the necessary documents including technical proposals, financial projections, and any relevant certifications. Clear guidelines on the submission formats will be provided on the platform to ensure uniformity and ease of evaluation.
Special Provisions
Coal India Limited encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing certain benefits to foster competition and innovation in the supply chain. Specific provisions have been made to favor such vendors during the evaluation process, in accordance with national policies supporting small businesses.
Evaluation Process
The procurement evaluation process will consist of a thorough review of both technical and financial proposals. Proposals will be scored based on compliance with technical specifications, previous performance history, and overall pricing. The highest scoring tenders will receive priority approval, keeping in line with government norms and efficiency benchmarks.
Delivery Locations
All items procured through this tender will be delivered to specified locations as defined by Coal India Limited’s operational requirements. Delivery terms will also be established to ensure timely receipt of goods.
Contact Information
For additional inquiries or clarifications regarding the tender, please refer to the official communication channels provided in the tender documentation. Communication should be directed to the designated contact points within Coal India Limited.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid documentation, demonstrating previous experience in supplying similar products, and compliance with all regulatory mandates applicable to procurement from Coal India Limited. Additionally, the ability to deliver goods within the stipulated timelines is critical. Bidders should ensure that they possess all required registrations and certifications to participate effectively.
Bidders must provide relevant certifications validating their compliance with industry standards. This includes but is not limited to quality assurance certificates, financial stability documents, and any specific certifications relevant to the fasteners being supplied. Meeting these documentary requirements is crucial for the evaluation of technical proposals.
Interested bidders must register through the official procurement platform as outlined by Coal India Limited. The registration will involve creating a vendor profile, which may require verification of credentials and submission of business documents. Ensuring that the registration is completed beforehand is essential to facilitate a smooth submission process.
Bidders are required to submit their proposals electronically through Coal India Limited’s designated procurement platform. Acceptable document formats include PDF, DOCX, and XLSX. It is essential to follow the submission guidelines meticulously to avoid any disqualification based on format issues.
Micro, Small, and Medium Enterprises (MSEs) can benefit from relaxed eligibility criteria and may receive preference during the evaluation stage. Coal India Limited aims to promote inclusivity and innovation by providing these businesses with avenues to compete for tenders, ensuring they have access to broader market opportunities. Compliance with relevant ‘Make in India’ initiatives further supports local sourcing and entrepreneurship.
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