Tender Title: Supply of Wide Format Scanners
Reference Number: GEM/2025/B/5997818
Issuing Authority/Department: Coal India Limited, Ministry of Coal

Scope of Work and Objectives

The objective of this tender is to acquire high-quality wide format scanners that meet the operational needs of Coal India Limited. The selected vendor will provide a total of five wide format scanners. The scope includes the delivery, installation, and basic training for personnel on the use of the scanners. The equipment must adhere to the industry's best practices for quality and efficiency.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility criteria:

• Bidders must be registered entities.
• Companies should have a proven track record in supplying similar equipment, with references available upon request.
• Compliance with all legal and regulatory frameworks associated with the industry is mandatory.

Technical Requirements

Candidates must propose scanners that conform to the following technical specifications:

• Scanning width must be suitable for large format documents.
• Resolution quality should meet or exceed industry standards.
• Must support various media types and sizes.
• Include features for easy connection and interface with existing systems.

Financial Requirements

Bidders should demonstrate financial stability. Details of the financial requirements include:

• Submission of recent financial statements.
• Clear pricing structure showcasing total and individual costs.
• Provision for an Earnest Money Deposit (EMD) as per the guidelines laid out in the tender.

Document Submission Details

All tender documentation must be submitted electronically through the designated procurement portal. The submission should include:

• A fully completed tender form.
• Technical and financial proposals.
• Any other supporting documents as outlined in the tender documents.

Special Provisions

This tender acknowledges the inclusion of Micro, Small, and Medium Enterprises (MSEs) and has provisions to facilitate their participation. The details on concessions for start-ups, if applicable, will be made known to the qualified vendors.

Evaluation Process

Upon submission, bids will undergo a thorough evaluation based on pre-defined criterion, including technical qualifications and financial offer. The evaluation process will ensure transparency and fairness across all submissions, making it safe for bidders.

Delivery Locations

The scanners must be delivered to specified locations of Coal India Limited facilities as outlined in the forthcoming addendum. Exact addresses will be communicated prior to the delivery date.

Contact Information

For further inquiries related to the tender, potential bidders may contact the designated officer within Coal India Limited. All communications must be directed through official channels only.

The tender aims to enhance the operational capabilities of Coal India Limited, ensuring smooth and efficient workflows through state-of-the-art scanning technology. Vendors interested in this opportunity are encouraged to thoroughly review the requirements and submit their proposals within the stipulated guidelines.