COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6164056)
Custom Bid for Services - Hiring of 02 Nos. 49 52 Seater Capacity School Bus on rental basis , with
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Tender Title: Custom Bid for Services - Hiring of 02 Nos. 49 52 Seater Capacity School Bus
Reference Number: GEM/2025/B/6164056
Issuing Authority: Coal India Limited
Coal India Limited, operating under the Ministry of Coal, has initiated a tender for the hiring of 02 Nos. 49 52 Seater Capacity School Buses on a rental basis. This service includes drivers and support staff (khalasi) for a designated period of 33 months (effective 858 days), intended for the transportation of wards from the SRK BLG SA of the Korba Area.
Scope of Work and Objectives
The primary objective of this tender is to ensure reliable and safe transportation for the wards. The buses will be utilized for to and fro movements, providing regular travel facilities that align with the safety and comfort standards expected by the stakeholders involved. This includes the procurement and maintenance of buses to uphold operational integrity and timely service delivery.
Eligibility Criteria
To qualify for this tender, bidders must fulfill the following eligibility criteria:
- Must be a registered entity with valid documentation.
- Previous experience in providing vehicle rental services will be preferred.
- Have requisite licenses and permits as mandated by local and national transport authorities.
Technical Requirements
The technical requirements for the school buses include, but are not limited to:
- Minimum seating capacity of 49 to 52 passengers.
- Compliant with the latest safety standards and regulations.
- Adequate insurance coverage for vehicles and passengers.
- Buses must be maintained in good condition to ensure safety and reliability during operations.
Financial Requirements
Bidders will need to provide proof of financial stability and capability to fulfill the contract, including:
- Bank statement or financial report for the last financial year.
- Detailed pricing structure for the rental services proposed, including any additional costs for maintenance or driver services.
Document Submission Details
All bids must be submitted electronically through the designated procurement platform by the specified deadline. Bidders should include:
- Completed tender documents as per the format provided.
- Necessary certificates, including those for compliance with safety and operational regulations.
- A valid Earnest Money Deposit (EMD) as specified in the bidding documents.
Special Provisions
This tender actively encourages participation from Micro, Small, and Medium Enterprises (MSEs). Special consideration will be given to startups, particularly those adhering to the 'Make in India' initiatives, thereby facilitating local businesses in accessing tender opportunities.
Evaluation Process
Proposals will undergo a thorough evaluation process, assessing both technical and financial proposals to ensure quality service. The evaluation will prioritize experience, pricing competitiveness, and compliance with safety standards.
Delivery Locations
Services are to be provided at designated pickup and drop-off locations as set by the issuing authority, primarily within the Korba Area, ensuring timely and efficient transport solutions.
Contact Information
For further inquiries related to this tender, participants are encouraged to reach out to the official contact channels of Coal India Limited. Please refer to the procurement platform for accurate details pertaining to submission guidelines and contact particulars.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proper documentation, having prior experience in vehicle rental services, and holding all necessary permits as outlined by transport authorities. Bidders must also demonstrate their ability to meet the technical and financial aspects specified in the tender documentation.
To effectively engage in this tender, bidders are required to submit necessary certificates including those demonstrating compliance with safety standards, vehicle insurance policies, registration documents for the buses, and other supportive documentation that meets the eligibility criteria set forth by Coal India Limited.
The registration process involves creating an account on the procurement platform where the tender is published. Bidders must provide their business details, submit required documentation, and ensure that they are compliant with the technical and financial requirements for a successful tender application.
Bidders are required to submit a performance security, which serves as a guarantee for the execution of the contract. The specifics regarding the amount and form of this security will be detailed in the tender documents, and it typically must be submitted before the commencement of any contracted work.
Micro, Small, and Medium Enterprises (MSEs) will benefit from special provisions that facilitate easier participation in the tender. This includes considerations such as reduced eligibility criteria, financial incentives, and potential preference in evaluation to promote local businesses in line with the ‘Make in India’ initiatives.
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