Tender Title: Hiring of School Bus for CISF

Reference Number: GEM/2025/B/6132405

The Ministry of Power, through the Contracts and Materials department, invites bids for the hiring of one (1) school bus with a minimum seating capacity of 52. This bus will be utilized for transporting CISF employees' children to various schools around Durgapur and for different duty assignments for a contract period of two (2) years.

Scope of Work and Objectives

The primary objective of this tender is to ensure reliable and safe transportation for children of CISF employees residing in the Durgapur region. The selected service provider will be responsible for providing a well-maintained school bus that meets the transportation needs within the stipulated timeframe. The service provider should ensure compliance with all safety regulations and transport standards during operation.

Eligibility Criteria

To qualify for the tender, bidders must be registered entities and must meet specific criteria related to financial stability, relevant experience, and operational capability. All bidders should demonstrate:

• Necessary registrations and compliance with local transportation laws.
• Previous experience in providing transportation services, particularly school bus services.
• Adequate financial resources to sustain operations throughout the contract period.

Technical Requirements

The requirements for the school bus include:

• A minimum capacity to comfortably seat 52 passengers.
• Compliance with all local and national safety standards.
• Regular maintenance logs and assurance of vehicle hygiene.
• Availability of necessary certifications for the bus and its operation.

Financial Requirements

Bidders must submit a comprehensive financial proposal, detailing costs involved in the hiring of the school bus, including but not limited to operational, maintenance, and potential additional costs associated with specific routes. A clear payment schedule should also be outlined in the proposal to facilitate smoother transactions during the contract period.

Document Submission Details

All required documentation must be submitted electronically via the designated platform as specified in the tender guidelines. Bidders should ensure that their proposal includes all required certificates, including those demonstrating compliance with local transport regulations and safety standards.

Special Provisions

There are provisions available to incentivize participation from Micro, Small, and Medium Enterprises (MSEs) and startups, under which they might receive priority in evaluation. Bidders should clearly indicate their status during the submission process and provide relevant documentation to validate their eligibility for these benefits.

Evaluation Process

The evaluation of bids will be conducted based on predefined criteria, including technical competence, financial stability, and adherence to the tender requirements. The evaluation process will prioritize quality, safety, and cost-effectiveness in the decision-making process, ensuring that the most suitable vendor is selected for the service.

Delivery Locations

The bus will primarily serve CISF families in the Durgapur area, with designated routes provided by the CISF management, detailing pick-up and drop-off points.

Contact Information

For further inquiries, bidders can reach out to the official department contact detailed in the tender announcements.