COAL INDIA LIMITED Tender by Eastern Coalfields Limited (GEM/2025/B/6109609)
Proximity Warning Device
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Tender Title: Proximity Warning Device
Reference Number: GEM/2025/B/6109609
Issuing Authority: Coal India Limited
Department: Ministry of Coal
The purpose of this tender is to invite experienced and qualified suppliers for the procurement and supply of Proximity Warning Devices. These devices are critical for enhancing safety in work environments, particularly in mining and heavy-duty operations under the jurisdiction of Coal India Limited.
Scope of Work and Objectives
The successful bidder will be responsible for delivering high-quality Proximity Warning Devices that meet specified safety standards. The devices must efficiently alert operators of nearby personnel and obstacles to prevent accidents and enhance workplace safety. The primary objective is to select a supplier capable of providing reliable, durable, and effective technological solutions tailored to our working conditions.
Eligibility Criteria
To participate in this tender, bidders must fulfill the following eligibility requirements:
- Must be a registered entity with the relevant authorities.
- Proven experience in supplying similar devices within the last three years.
- Compliance with applicable safety and quality standards.
Technical Requirements
The Proximity Warning Devices must adhere to the technical specifications outlined in the tender documents, including:
- Detection range and sensitivity settings.
- Durability features suitable for harsh working conditions.
- Battery life and maintenance capabilities.
Financial Requirements
Bidders are required to submit a financial bid along with their technical proposal. This bid should detail pricing per unit, total cost for the required quantity, and any potential discounts for bulk orders. Financial viability and pricing competitiveness will be a crucial part of the evaluation process.
Document Submission Details
All technical and financial documents must be submitted electronically through the specified online portal. Bidders should ensure all documents are in accepted formats, primarily PDF and Excel, to facilitate easy evaluation.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender and may be eligible for certain benefits as stipulated by the Ministry of Coal. Startups offering innovative technology solutions are also welcome to submit proposals.
Evaluation Process
The evaluation process will consist of both technical and financial assessments. Initial assessments will focus on compliance with technical specifications, followed by a comprehensive review of financial bids. Successful bidders will be notified promptly, and contracts will be awarded based on overall value and capability to meet requirements.
Delivery Locations
Successful suppliers must be prepared to deliver Proximity Warning Devices to various locations designated by Coal India Limited. Transportation logistics and timelines should be clearly outlined in the proposal.
Contact Information
For any inquiries or clarifications regarding this tender, interested parties may reach out to the designated point of contact listed within the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with relevant authorities, having proven experience in supplying Proximity Warning Devices within the last three years, and compliance with applicable safety and quality standards. It is essential that bidders document their experience adequately to meet these requirements.
The Proximity Warning Devices must meet specific technical specifications outlined in the tender documents, which include the detection range, sensitivity settings, durability features suitable for harsh environments, and sufficient battery life. Bidders must demonstrate how their products align with these requirements in their proposals.
Bidders are typically required to submit an Earnest Money Deposit (EMD) to ensure serious participation. The EMD amount and the process for submission will be disclosed in the tender documents. This deposit safeguards against non-compliance and must be in a prescribed format, usually requiring a bank guarantee or similar financial instrument.
All required documents, including the technical and financial proposals, must be submitted electronically through the specified online submission portal. Bidders should ensure all formats comply with requirements, mainly PDF and Excel, to facilitate ease of evaluation.
Yes, MSEs are encouraged to participate and may be eligible for certain benefits as stipulated by the Ministry of Coal. These provisions aim to support smaller businesses in competitive bidding, which may include relaxed financial thresholds and preferential evaluation criteria.
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