Tender Title:

Multi Function Machine Photocopy
Reference Number: a12a862f

Issuing Authority:

Coal India Limited
Department: Ministry of Coal

Scope of Work and Objectives:

The scope of work for this tender involves the procurement of three multi-function photocopy machines. These machines are intended to enhance the operational efficiency of Coal India Limited by providing high-quality printing, scanning, and copying capabilities. The objective is to streamline administrative tasks and improve documentation processes within the organization.

Eligibility Criteria:

To participate in this tender, bidders must meet the following eligibility requirements:

• Must be a legally registered entity with the requisite business licenses.
• Demonstrable experience in providing multi-function photocopy machines or similar equipment.
• Compliance with relevant industry standards and regulations.

Technical Requirements:

The technical specifications for the photocopy machines include:

• Capability to perform high-speed photocopying, scanning, and printing.
• Features such as duplex printing and network connectivity.
• High-resolution output for documents.
• Energy efficiency ratings that comply with industry standards.

Financial Requirements:

Bidders are required to submit financial information that includes:

• A detailed cost proposal, including unit prices and total costs.
• Compliance with the payment terms to be specified in the tender document.

Document Submission Details:

All submission documents must be organized and submitted electronically. Bidders are required to provide:

• Completed bid forms as specified.
• Relevant certifications verifying compliance with technical requirements.
• Financial documents demonstrating capacity for performance.

Special Provisions:

In compliance with government initiatives, the tender includes provisions aimed at promoting Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying as MSEs or startups will be given preference during the evaluation process, fostering inclusivity in government procurement.

Evaluation Process:

The evaluation criteria will include:

• Adherence to the technical specifications and requirements.
• Price competitiveness.
• Overall organizational capability and previous experience.
  The evaluation will be conducted in a structured manner to ensure fairness and transparency.

Delivery Locations:

Successful bidders will be informed about specific delivery locations upon the award of the contract. Typically, delivery will be required at designated Coal India Limited offices or facilities across various regions.

Contact Information:

The point of contact for this tender is via Coal India Limited's established communication channels. For questions or clarifications, bidders should utilize official contact methods provided in the tender documentation.

This tender aims to secure robust and high-performing multi-function machines that will contribute significantly to operational effectiveness within Coal India Limited while adhering to the highest standards of quality and compliance.