Department of Panchayati Raj Tender by Ahmednagar District Panchayats (GEM/2024/B/5695017)
Portable Disinfectant Fogging Machine
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Tender Title: Portable Disinfectant Fogging Machine
Tender Reference Number: GEM/2024/B/5695017
Issuing Authority
The Department of Panchayati Raj, functioning under the jurisdiction of Ahmednagar District Panchayats, is responsible for issuing this tender. The department is committed to enhancing public health and safety through effective measures such as the procurement of specialized disinfectant equipment.
Scope of Work and Objectives
This tender aims to identify qualified bidders for supplying a Portable Disinfectant Fogging Machine. The successful bidder will be responsible for delivering equipment that meets the specified performance and reliability standards, thereby facilitating efficient disinfectant application in various public areas. The objective is to deliver a machine that can effectively minimize the spread of infectious diseases, especially in densely populated regions.
Eligibility Criteria
Bidders interested in submitting proposals must meet the following eligibility criteria:
- The bidder must be a registered entity in accordance with the applicable laws.
- Bidders must demonstrate relevant experience in supplying comparable equipment.
- The submitted documents should include evidence of past performance and any additional requested documentation as specified in the Additional Terms and Conditions (ATC).
- Exemptions from experience or turnover criteria may be requested, but necessary proof must be submitted.
Technical Requirements
The technical requirements for the Portable Disinfectant Fogging Machine include:
- Capabilities to operate effectively in various environmental conditions.
- Compliance with national quality standards for disinfecting equipment.
- Specifications regarding fogging capacity, coverage area, and efficiency must be clearly outlined in bids.
Financial Requirements
Proposals must maintain clarity regarding financial requirements, including pricing structures and payment terms. Bidders are encouraged to present a competitive pricing model while ensuring transparency about any additional costs that may arise during the procurement process.
Document Submission Details
Bidders must submit their proposals electronically. All necessary documentation including:
- Experience Criteria
- Past Performance Evidence
- Additional Documents as stated in ATC must be uploaded to the designated online portal before the submission deadline. The proposal must signify compliance with all terms outlined in the tender documentation.
Special Provisions
This tender has provisions that support Micro, Small, and Medium Enterprises (MSEs) and startups. This aims to promote inclusivity and encourage innovation within the procurement landscape, allowing these enterprises to compete effectively.
Evaluation Process
The evaluation process will be based on a total value-wise comparison. Bids will be assessed not only on price but also on the quality and reliability of the offered machines. Additionally, past performance and adherence to the technical specifications will heavily influence the evaluation outcome.
Delivery Locations
Successful bidders will be tasked with delivering the Portable Disinfectant Fogging Machine to specified locations determined by the Department of Panchayati Raj, ensuring that the equipment reaches the right facilities for effective use.
Contact Information
While direct contact details are not provided, inquiries regarding the tender can typically be directed through the official channels of the Department of Panchayati Raj. Bidders are advised to seek clarification on any points in the tender documentation via the appropriate channels as needed.
Additional Information
It is important for bidders to thoroughly review the linked documents and the main document provided, which includes the comprehensive bidding guidelines and additional criteria necessary for an effective submission. Bidders may also refer to the referenced document for insights into categories where trials are permissible under the approved procurement policy.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the respective jurisdiction, demonstrating relevant and sufficient experience in delivering comparable equipment, and providing supporting documents such as evidence of past performance. For exemptions in the experience or turnover criteria, supporting documents must also be submitted for consideration.
Bidders must provide various certificates including proof of registration, experience certificates, and any necessary compliance certificates that align with national quality standards for disinfecting equipment.
The registration process generally involves ensuring that the bidding entity is registered on the official procurement portal, completing necessary registration forms, and uploading required documents before the submission deadline.
Accepted document formats typically include PDF, DOCX, and other standard formats that allow for clear presentation of the necessary information. It is essential for bidders to follow the guidelines stated in the tender documentation regarding document submission formats.
The technical specifications require bidders to detail the capabilities of the fogging machine, including the fogging capacity, operational efficiency in different environments, and compliance with established quality standards.
Bidders must ensure that their proposed machines meet national quality standards related to health and safety in public use, guaranteeing efficacy in disinfectant application processes.
Yes, bidders must comply with all specified procurement laws and regulations, ensuring adherence to standards set forth by relevant authorities regarding public health equipment procurement.
The testing criteria generally involve verification of operational performance, compliance with specifications, and confirmation of safety and quality standards before delivery to designated locations.
The Earnest Money Deposit (EMD) entails an upfront deposit that is required to accompany the proposal submission. This amount is typically outlined in the tender documentation and must be submitted within the parameters defined by the issuing authority.
The performance security is a guarantee that ensures the successful bidder will fulfill their contract obligations. Details regarding the amount and conditions will be explicitly mentioned in the tender document.
Payment terms generally include standard conditions dictating when and how payments will be disbursed following delivery and acceptance of the supplied equipment. Clarification on specific terms can usually be found in the tender documentation.
The price evaluation process considers the complete financial bid presented by the bidder, alongside technical compliance and previous performance records. The aim is to ensure value for money while maintaining high-quality standards.
Proposals must be submitted electronically via the official procurement platform, ensuring all required documentation is uploaded as per the instructions outlined in the tender documentation.
While exact timelines are not included, bidders should reference the tender document for details regarding submission deadlines, evaluation periods, and announcement of results.
Results of the evaluation and selection process are typically communicated through the official procurement portal or via email notifications to the bidders, based on the processes established by the issuing authority.
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