Tender Title: Procurement of Rotating Assembly for Flowmore Pump 250 x 200
Tender Reference Number: GEM/2025/B/6100455
Issuing Authority: Coal India Limited
Department: Ministry of Coal
Scope of Work and Objectives
The primary objective of this tender is to procure a Rotating Assembly for the Flowmore Pump 250 x 200. This equipment is essential for maintaining operational efficiency within coal production and handling operations. The scope of work includes the supply, delivery, and installation of the rotating assembly, ensuring that it meets the operational standards required by the Coal India Limited facilities. The vendor will be responsible for adhering to all quality and performance specifications laid out in the tender documentation.
Eligibility Criteria
Participation in this tender is restricted to entities that fulfill specific eligibility criteria. Companies must be registered and possess valid business licenses related to the engineering and production of industrial equipment. Additionally, bidders should demonstrate previous experience in similar procurements, ideally with references to successful contracts.
Technical Requirements
The technical requirements for the rotating assembly include but are not limited to:
- Compliance with industry standards for wear resistance and durability.
- Detailed specifications concerning size, material composition, and functionality of components.
- Provision of technical documentation, including product manuals and warranty information.
Financial Requirements
Bidders should provide a detailed financial proposal, including pricing for the rotating assembly and any additional costs related to installation and post-installation support. Companies must outline payment terms and be prepared to submit an Earnest Money Deposit (EMD) as part of their bid.
Document Submission Details
All required documents must be submitted along with the bid, including proof of eligibility, technical specifications, financial proposals, and any other requested documentation. Submissions should follow the formats specified in the tender documents to ensure compliance.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may benefit from special provisions during this tender process. Eligible businesses are encouraged to participate, and preference will be given to local content as per the Make in India initiative.
Evaluation Process
The evaluation process will involve an assessment of all submitted bids against the defined technical and financial criteria. A weighted scoring system may be used to determine the most advantageous tender, with potential interviews or clarification requests made to bidders as necessary.
Delivery Locations
Successful bidders will be notified regarding the specific delivery locations within the operational areas of Coal India Limited. Vendors must ensure that all logistics are arranged to enable timely delivery and installation of the rotating assembly.
Contact Information
For any queries regarding the tender, details will be provided within the official guidelines. Bidders are encouraged to reach out to the specified contact points for further assistance.
This procurement initiative aims to enhance operational efficiencies in coal handling, making it crucial for qualified vendors to consider involvement in this tender opportunity.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license in the relevant sector. Bidders must demonstrate previous experience in supplying industrial equipment, specifically pumps, and must include references to support their submission. Compliance with local regulatory frameworks and standards is also mandatory.
Bidders must submit a range of documents, including technical specifications of the rotating assembly, proof of eligibility with business registration details, financial bid proposals, and any requested compliance certificates. Accepted document formats include PDF and Word, and bidders should ensure all files are clearly named and organized.
The EMD is a specified amount that bidders must submit along with their proposals. This deposit serves as a security measure to ensure the seriousness of the offer. Details concerning the exact amount and acceptable payment methods can be found in the tender documentation, and bidders must make sure to comply with these financial requirements.
Bids will be evaluated based on a combination of technical specifications and financial proposals. Companies that meet all technical requirements and offer competitive pricing will stand a better chance of selection. Demonstrating quality standards and compliance with industry regulations will also significantly impact the evaluation process.
Yes, there are provisions in place to encourage Micro, Small, and Medium Enterprises (MSEs) to participate in the tender. MSEs may receive preference in bid evaluations, and details regarding these benefits, as well as requirements for compliance, are outlined in the tender documents. Participation in such initiatives supports local manufacturers and aligns with national policies promoting indigenous production.
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