Tender Title: Event or Seminar or Workshop or Exhibition or Expo Management Service - National
Tender Reference Number: 54ee19dd
Issuing Authority/Department: Coal India Limited, Ministry of Coal
Coal India Limited seeks bids for Event or Seminar or Workshop or Exhibition or Expo Management Services with a focus on delivering a professional, engaging, and comprehensive management plan for national workshops. The primary objective of this tender is to establish a service provider capable of handling all logistics, coordination, and management elements for events held at buyer premises.
Scope of Work and Objectives
The successful bidder will be responsible for the full execution of multiple events, including workshops and exhibitions. The scope of work includes venue selection, logistics management, participant coordination, catering services, audiovisual support, and overall event planning. Each event will aim to engage participants through interactive sessions, training workshops, and effective presentations to enhance knowledge and skills.
Eligibility Criteria
Bidders must meet specific eligibility requirements to participate in this tender. This involves being a legally registered entity, possessing relevant experience in managing similar events, and adhering to all necessary regulatory and compliance standards within the event management sector.
Technical Requirements
The technical aspects of the proposal must outline a clear understanding of the event management process, detailing experience with similar organizational demands. Providers must showcase their qualifications, organization structure, and personnel involved. Additional emphasis should be placed on innovative ideas that enhance participant engagement and learning outcomes.
Financial Requirements
Bidders will need to present a comprehensive financial structure, including pricing formats for each service offered and any flexible options for different scales of events. A detailed cost breakdown of expenses involved in executing the services is essential.
Document Submission Details
All bids must be submitted electronically in the accepted formats specified by the issuer. It is crucial that all documentation adheres to the submission guidelines outlined, which include the use of specific file formats for proposal submissions.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) will have certain benefits as per the guidelines applicable to this tender, encouraging their participation in this bidding process. Startups are particularly encouraged to apply, with provisions tailored to support their acculturation into government contracts.
Evaluation Process
The evaluation of proposals will be undertaken based on compliance with eligibility criteria, the quality of the proposal, technical proficiency, and financial competitiveness. Metrics for evaluation will include past performance, responsiveness, and creativity in event solutions offered.
Delivery Locations
All events will take place at designated buyer premises, facilitating ease of access for participants and appropriate logistics management tailored to specific site requirements.
Contact Information
For further inquiries regarding the tender, interested parties should refer to the official contact points listed within the tender documentation. Detailed guidance on how to seek clarifications will also be provided therein.
This tender represents a significant opportunity for firms specializing in event management to showcase their capabilities and contribute to successful national engagement initiatives through seamless service delivery. Bidders are encouraged to review the full tender documentation carefully to ensure compliance with all requirements and maximize their chances of securing this contract.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity with the appropriate legal framework, demonstrating relevant experience in similar services, and meeting compliance with all necessary regulatory standards. Bidders must also provide proof of their expertise in handling national-level events and a track record of successful project execution.
Bidders are required to present several vital certificates during the submission process. This typically includes a valid business registration certificate, tax compliance certificates, and industry-specific certifications related to event management. Ensuring all certificates are up-to-date and accurately represent the organization’s capabilities is key to a successful submission.
The registration process involves completing the necessary bidder registration forms available on the tender portal and providing all required documentation as outlined in the tender details. Ensure that your organization meets the specified eligibility criteria before initiating the registration process, to facilitate a smooth bidding experience.
Document submissions must adhere to specified accepted document formats which may include PDF, DOCX, and XLSX as per the tender requirements. It is imperative that all documents are formatted correctly to avoid disqualification during the evaluation process.
Micro, Small, and Medium Enterprises (MSEs) are provided with unique benefits in this tender, including the potential for relaxed eligibility requirements, access to capacity-building resources, and opportunities for preferential consideration during the evaluation process. The government encourages MSE participation to promote inclusive business practices and support economic diversity.
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