Event or Seminar or Workshop or Exhibition or Expo Management Service - National

Tender Title: Event or Seminar or Workshop or Exhibition or Expo Management Service - National

Reference Number: ae42bc9

Issuing Authority/Department:

Medical Health and Family Welfare Department, Uttar Pradesh

Scope of Work and Objectives

The Medical Health and Family Welfare Department of Uttar Pradesh seeks qualified service providers to manage an extensive Event or Seminar or Workshop, specifically focusing on the residential training of 92 Non-Governmental Organizations (NGOs) and 9 Local Welfare Society (LWS) staff, accounting for a total of 404 participants. This event will take place over the course of two days in Lucknow city. The goal is to ensure an organized, effective training session that enhances the participants' knowledge and capabilities relating to the P-MPSE Round 2.

The contract will encompass participation arrangements, venue selection, coordination with various stakeholders, and managing the logistics for a successful training experience.

Eligibility Criteria

To qualify for this tender, bidders must demonstrate that they are a legally registered entity with proven expertise in managing similar events. Additionally, potential bidders should have prior experience in arranging workshops of substantial scale and complexity, particularly those emphasizing training programs for NGOs and community welfare initiatives.

Technical Requirements

Bidders must provide a detailed outline of their proposed methodology and logistic plan tailored for the requirements set forth by the Medical Health and Family Welfare Department. This includes:

• Experience in managing residential training events.
• A clear communication strategy with accessible points of contact.
• Staff credentials and qualifications specific to the event management industry.

Financial Requirements

Eligible bidders must submit a comprehensive financial proposal along with their bid that outlines all associated costs, including but not limited to venue rental, resource materials, accommodation, transportation, and catering services. Bidders should also include any taxes or additional charges applicable to the overall project budget.

Document Submission Details

Bidders are required to submit their proposals electronically via the official government tender website, ensuring that all necessary documentation is included. This should consist of:

• Company registration certificates.
• Proof of experience in similar projects.
• Financial documentation.
• Any other relevant materials supporting their bid.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to apply. Special consideration will be given to proposals that aim to enhance local engagement or utilize local resources in compliance with the 'Make in India' initiative.

Evaluation Process

The evaluation will be based on a comprehensive assessment of the submitted proposals, focusing on technical merit, relevant experience, financial feasibility, and adherence to submission guidelines. An evaluation committee will review the bids and shortlist bidders based on these criteria.

Delivery Locations

The primary venue for the training workshop is located in Lucknow city, Uttar Pradesh. Bidders must ensure that all logistical arrangements accommodate this location effectively.

Contact Information

For further inquiries related to this tender, interested parties are advised to refer to the official communication channels established by the Medical Health and Family Welfare Department.