COAL INDIA LIMITED Tender by Mahanadi Coalfields Limited (1a25f0190)
Custom Bid for Services - Hiring of one no of Truck having carrying capacity 9 to 10 Te and minimum
Tender Timeline
Tender Title: Custom Bid for Services - Hiring of Truck
Reference Number: 1a25f0190
Issuing Authority: Coal India Limited
Department: Ministry of Coal
Overview
The 1a25f0190 tender seeks qualified service providers to engage in the hiring of one truck possessing a carrying capacity of 9 to 10 metric tonnes. The selected vehicle must have a minimum loading span (excluding the cabin) of 20 feet and will operate on a 12-hour duty basis. The project entails the deployment of one qualified driver who will conduct operations within a maximum run of 2000 km during a specified duty cycle.
Scope of Work and Objectives
The primary objective of this tender is to facilitate smooth and efficient logistics operations within Coal India Limited by employing a reliable and adequately equipped truck. The service provider must ensure the truck is in optimal condition to fulfill the transportation needs of the ministry. The truck must adhere to the outlined technical specifications and operate under the defined constraints while providing dependable service.
Eligibility Criteria
To qualify for this tender, bidders must satisfy specific eligibility requirements, including:
- Registration as a legal entity
- Proof of commercial viability and capability in providing truck hire services
- Compliance with local regulatory frameworks
- A valid commercial driving license for the driver
- Proper documentation demonstrating adherence to applicable safety standards
Technical Requirements
Bidders must comply with the following technical specifications for the truck:
- Carrying capacity ranging from 9 to 10 metric tonnes
- Minimum loading span of 20 feet (excluding cabin dimensions)
- Vehicle must be suitable for a 12-hour duty cycle
- Capacity to cover a distance of up to 2000 km without significant downtime
Financial Requirements
Bidders should provide clear financial proposals that include pricing for the duration of the hire period alongside transparency in any supplementary costs incurred throughout the service.
Document Submission Details
All submission documents must be presented in an organized manner, clearly labeled, and must be submitted through the designated electronic procurement platform as specified in the tender guidelines. Submissions must include all required certifications and compliance records.
Special Provisions
In line with government initiatives supporting Micro, Small, and Medium Enterprises (MSEs), provisions are in place that could favor bids from qualified MSEs or startups that meet the eligibility criteria outlined in the tender documentation.
Evaluation Process
The evaluation of tenders will be conducted based on adherence to the outlined qualifications, technical specifications, and cost-effectiveness. Preference may be given to proposals offering additional value through innovations in service or cost savings.
Delivery Locations
The services are to be delivered predominantly within the operational zones of Coal India Limited. Further specifics will be discussed with the selected bidder upon the awarding of the contract.
Contact Information
For additional information or inquiries regarding the 1a25f0190 tender, please follow the official communication channels outlined by the Coal India Limited. Clarity and professional courtesy must be maintained throughout the inquiry process to ensure effective communication.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered legal entity, demonstrating operational capacity in providing truck hire services, having valid licensing for the driver, and showing compliance with relevant local regulations. Interested bidders should also prepare to provide documentation validating their safety measures and previous operational experience.
Bidder participation in the tender requires various certificates, such as a valid registration certificate for the business, tax compliance documentation, and vehicle registration documents. These certificates must be included in the submission to demonstrate compliance with industry regulations and project requirements, ensuring that the hired services meet the requisite quality standards.
Bidders interested in participating must follow a structured registration process that involves submitting an online application through the designated procurement platform. The application must include all required documentation to verify eligibility and compliance with the compliance requirements set forth in the tender guidelines.
The submission methods include uploading documents via the designated electronic procurement platform, where all documents should be organized and clearly labeled. Accepted document formats typically include PDF and word formats. It is crucial to ensure that all submissions meet the specified criteria and adhere to the guidelines provided to avoid disqualification.
Bidders are required to submit a performance security in the form of a bank guarantee or demand draft upon awarding the contract. This performance security assures the commitment of the service provider to the terms and conditions of the tender. Failure to meet these security requirements can lead to disqualification from contract award consideration.
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