Scope of Work and Objectives - COAL INDIA LIMITED

OTR TYRE 29.50 X 25 28PR (E-3) with O'ring,OTR Tyres (V2),OTR Tyres (V2),OTR Tyres (V2),OTR TYRE -

Goods
Qty:428
EMD: ₹8,100
EST Bid: ₹8.4 Crore

Tender Timeline

Tender Issue
June 9, 2025 at 10:20 AM

The Tender for OTR Tyre 29.50 X 25 28PR (E-3) with O'ring is officially issued by the Ministry of Coal, under the authority of Coal India Limited, with the reference number e60f4f21. This tender seeks to procure a total quantity of 428 OTR Tyres designed for heavy-duty applications, specifically for the dimensions specified above.

Scope of Work and Objectives

The primary objective of this tender is to acquire high-quality OTR tyres to enhance operational efficiency in mining and heavy machinery applications. The successful supplier will be expected to deliver the mentioned quantity of tyres meeting the technical specifications outlined in the tender documentation. The tyres should demonstrate remarkable durability and performance, addressing the rigorous demands of the coal mining industry.

Eligibility Criteria

Bidders are required to demonstrate their ability to supply the specified tyres by meeting stringent eligibility criteria. This includes possessing valid registrations and certifications as a manufacturer or authorized dealer of OTR tyres. Bidders must also have a sound financial standing and past performance history in delivering similar products.

Technical Requirements

The technical requirements call for tyres that conform to industry standards for quality and performance. In addition to size specifications, the tyres must be built with robust materials to withstand harsh working conditions, ensuring longevity and reliability. Compliance with relevant safety and environmental regulations is a must.

Financial Requirements

Bidders will need to outline their financial capabilities to fulfill the contract terms, including pricing proposals that are competitive yet justifiable. A comprehensive breakdown of the cost, inclusive of taxes and other charges, should be presented in the bid.

Document Submission Details

All interested bidders must submit their technical and financial documents electronically through the designated online portal. Detailed submissions should include compliance documentation, certificates of quality standards, and proof of eligibility, along with the financial bid.

Special Provisions

Bidders from Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate, as special benefits may apply. This initiative aligns with governmental support programs designed to promote local businesses and boost economic growth.

Evaluation Process

The evaluation process will assess submitted bids based on the established criteria, focusing on technical compliance, financial viability, and value for money. The selection committee will prioritize bidders who meet both technical requirements and offer competitive pricing.

Delivery Locations

Successful bidders will be required to deliver the tyres to designated locations as specified in the tender documents, ensuring adherence to timelines and logistical protocols.

Contact Information

For any inquiries regarding the tender, bidders may reach out to the issuing department. Detailed contact information can be requested during the document submission phase, enabling open channels for clarification and assistance.

This tender represents a significant opportunity for companies specializing in OTR tyre supply to engage with a leading entity within the coal mining sector. Participation in this bidding process aligns with broader industry advancements, promising substantial growth potential for eligible suppliers.

General Information

Item Category
OTR TYRE 29.50 X 25 28PR (E-3) with O'ring , OTR Tyres (V2) , OTR TYRE - 11.00X20 16PR with tube and flap
Ministry Name
Ministry of Coal
Department Name
COAL INDIA LIMITED
Organisation Name
Western Coalfields Limited

Financial Information

Estimated Bid Value
₹8,40,95,120.00
EMD Amount
₹8,100.00
Bid Offer Validity
120 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Item wise evaluation/
RA Qualification Rule
H1-Highest Priced Bid Elimination
Inspection Required
Yes
Technical Clarifications Time
7 Days

Tender Documents

7 Documents
GeM-Bidding-7923439.pdfMain Document
Other DocumentsOTHER
GeM Category SpecificationGEM_CATEGORY_SPECIFICATION
Other DocumentsOTHER
Buyer uploaded ATC documentATC ATC
Other DocumentsOTHER
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Certificate (Requested in ATC)
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, specifically as a manufacturer or certified dealer of OTR tyres. Bidders must be able to demonstrate their financial stability, have relevant previous experience in similar contracts, and must hold all necessary licenses and certifications that affirm their capability to deliver high-quality products compliant with industry standards.

Bidders must provide a range of certificates including manufacturing quality assurance certifications, compliance with relevant ISO standards, and documentation that verifies adherence to safety and environmental regulations. These certificates are crucial to ensure that the tyres meet the high performance and durability expected in heavy-duty applications.

To participate in the tender, bidders must first complete their registration on the seller’s portal where the tender is listed. This process typically involves filling out necessary forms, submitting required identification documents, and accepting terms and conditions associated with bidding. Once registered, they can access the tender details and submit their bids accordingly.

All document submissions must adhere to specified formats which typically include PDF, DOC, and XLS files. Each document should be clearly labeled as per the submission requirements to facilitate efficient evaluation, ensuring all necessary information is presented succinctly.

Bid submissions must include an Earnest Money Deposit (EMD), the specifics of which will be outlined in the tender documentation. Payment terms for the contract will be discussed post-selection, typically structured around advance payments and milestone-based payments linked to the delivery of OTR tyres. Bidders should ensure they are prepared to discuss payment timelines and conditions to facilitate a smooth contractual agreement.

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