Government Tender for Construction of New Girls Hostel at Science College in Songadh, Tapi

This government tender invites qualified construction firms to undertake the development of a new girls hostel at the Government Science College in Songadh, Tapi district. The project involves the construction of a hostel accommodating 120 students, aimed at enhancing educational infrastructure in the region. The tender is issued by the Tapi Division under the Roads and Buildings Department of Gujarat State. The project scope includes detailed civil works, foundation, structure, roofing, electrical, plumbing, and finishing works, adhering to specified technical standards. The estimated project cost is approximately 84 million INR, with a bid security of 841,000 INR. The completion period is 18 months, with the bid submission deadline set for June 4, 2025. Bidders must meet strict eligibility criteria, including registration, financial stability, technical capability, and relevant experience. This tender offers an excellent opportunity for construction companies specializing in educational infrastructure, civil works, and government projects to participate in a transparent procurement process.

The scope of work for this project includes:

• Site preparation and foundation work ensuring stability and compliance with engineering standards.
• Construction of the hostel building as per the provided drawings and specifications.
• Electrical and plumbing installations including wiring, fixtures, and water supply systems.
• Interior finishing such as flooring, painting, and ceiling works.
• External works including landscaping, pathways, and boundary fencing.

The process involves:

1. Reviewing the tender documents and technical specifications.
2. Submitting all required technical and financial documents before the deadline.
3. Attending pre-bid meetings if scheduled.
4. Participating in the bid opening process.
5. Complying with all contractual and safety standards during construction.

Specification	Details
Estimated Cost	84,00,08,873.79 INR
Completion Period	18 months
Bid Security	841,000 INR
Tender Fee	12,000 INR

The successful bidder must ensure quality control, timely delivery, and adherence to all government regulations and environmental standards.

• ✓ Must have valid registration with relevant authorities.
• ✓ Must submit tender fee and bid security as specified.
• ✓ Must demonstrate financial stability with supporting documents.
• ✓ Must have relevant experience in constructing educational institutions or similar civil works.
• ✓ Must provide key personnel bios and project management capabilities.
• ✓ Must submit all required technical and legal documentation as per tender guidelines.

Qualification Criteria	Minimum Requirement
Annual Turnover	At least 10 crore INR in the last 3 years
Experience	Minimum 3 similar projects completed in the last 5 years
Technical Capability	Proven experience in building hostels or similar structures
Certifications	Valid GST, PAN, and registration certificates
Litigation	No ongoing litigation that affects project execution

Bidders must meet all eligibility criteria to qualify for the technical evaluation and subsequent financial bidding stages.

The technical specifications include:

Parameter	Requirement
Building Type	Civil construction of hostel with modern amenities
Material Standards	Conforming to IS codes and project specifications
Electrical	Complete wiring, fixtures, and safety systems
Plumbing	Water supply, drainage, and sewage systems
Finishes	Durable flooring, paint, and ceiling materials
Equipment	Lab testing equipment and other specified machinery

Sequential procedures involve: - Site survey and soil testing. - Foundation and structural framework construction. - Installation of electrical and plumbing systems. - Interior and exterior finishing. - Final inspection and handover.

All technical activities must adhere to the standards outlined in the tender documents and approved drawings.

The estimated project cost is approximately 84,00,08,873.79 INR, with a bid security of 841,000 INR. The financial bid must include detailed cost breakdowns aligned with the Bill of Quantities provided in the tender documents. Payment will be made in stages based on project milestones, including foundation completion, structural work, and final handover. The bidder must submit a financial proposal using the prescribed format, ensuring transparency and compliance with government norms. The bid validity period is 120 days from the bid opening date, and all financial documents must be duly signed and stamped. The project budget covers civil works, electrical, plumbing, finishing, and miscellaneous expenses, with a focus on quality and cost-effectiveness.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Prepare technical and financial proposals as per the guidelines.
3. Submit bids online through the designated e-procurement platform before the bid submission deadline of June 4, 2025, 6:00 PM.
4. Attend pre-bid meetings if scheduled for clarification.
5. Bid opening will occur on June 5, 2025, at the office of the Superintending Engineer, Surat (R & B) Circle.
6. Evaluation of bids based on technical compliance followed by financial assessment.
7. Awarding of contract to the successful bidder.

Event	Date	Details
Bid Submission Start	12-05-2025 18:30	Online portal opens
Bid Submission End	04-06-2025 18:00	Last date for submission
Bid Opening	05-06-2025 12:00	Technical bid evaluation
Final Evaluation	05-06-2025 12:05	Financial bid assessment

**Important:** Ensure all documents are complete and submitted within the stipulated timelines to avoid disqualification.

Bid evaluation will be based on:

Criteria	Weightage
Technical competence	50%
Past experience	20%
Financial proposal	20%
Compliance with specifications	10%

Minimum thresholds include: - **Technical score of at least 70%**. - **Financial bid within budget limits**. - **Complete and compliant documentation**.

Bidders must demonstrate their capacity to deliver quality work on time, with proven experience and financial stability. The evaluation will prioritize technical expertise and past project success, ensuring the selected contractor can meet project standards and deadlines.

Date	Event	Details
12-05-2025	Bid Start Date	Tender documents available for download
04-06-2025	Bid Submission Deadline	Last date for submitting technical and financial bids
05-06-2025	Bid Opening	Technical and financial bid evaluation scheduled
18-06-2025	Completion Period	Expected project completion date
04-06-2025	Document Download End	Last date for document download

**Critical Dates:** Bid submission closes on June 4, 2025, and bid opening occurs on June 5, 2025. Bidders must adhere strictly to these deadlines.

For further details and clarifications, bidders can contact:

Department: Tapi Division, Roads and Buildings Department, Gujarat
Address: Jill SevaSadan, Block No.10, 2nd Floor, at. Panwadi, Ta. Vyara, Dist. Tapi - 394650
Email: rnbtapi@yahoo.co.in
Contact Number: 02626-220419

Official Inviting Bids:

• Officer: Executive Engineer, Tapi (R & B) Division, Vyara
• Bid Opening Authority: Superintending Engineer, Surat (R & B) Circle, Surat

All inquiries should be directed to the above contacts within office hours. Bidders are advised to check the official tender portal for updates.

This tender is part of the Gujarat State government's initiative to improve educational infrastructure through transparent and competitive procurement processes. Bidders are encouraged to review all tender documents, including specifications, drawings, and contractual terms, available for download. Compliance with all eligibility and technical requirements is mandatory for qualification. The project aims to deliver a modern, safe, and sustainable hostel facility that meets the needs of female students and aligns with government standards. Participation in pre-bid meetings and timely submission of all required documents will enhance the chances of successful award. Ensure adherence to environmental and safety standards throughout the construction process.