Procurement of Adobe Acrobat Software Subscription (QTY 64 NOS) for 3 Years
Custom Bid for Services - PROCURMENT OF ADOBE ACROBAT SOFTWARE SUBSCRIPTION (QTY 64 NOS) FOR 3 YEAR
Tender Timeline
Tender Title: Procurement of Adobe Acrobat Software Subscription (QTY 64 NOS) for 3 Years
Tender Reference Number: 2861bbeae
Issuing Authority/Department: Ministry of Petroleum and Natural Gas, Contract & Procurement
Introduction
The Ministry of Petroleum and Natural Gas is pleased to announce a tender for the procurement of Adobe Acrobat Software Subscription, which comprises 64 licenses for a period of three years. This procurement aims to enhance the operational efficiency of the ministry by providing essential software capabilities for document management and PDF editing.
Scope of Work and Objectives
The primary objective of this tender is to secure a comprehensive licensing solution for Adobe Acrobat software that supports document collaboration, editing, and sharing among the ministry's staff. With 64 licenses, the selected vendor will be required to provide the software in a manner that meets the ministry's technical and operational requirements.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity with a valid GST number.
- Proven track record of supplying similar software solutions to government or private sector organizations.
- Satisfactory performance in previous contracts as indicated by references.
Technical Requirements
Bidders must adhere to specific technical requirements, which include:
- Provision of Adobe Acrobat software that includes all necessary features for effective document management.
- Compatibility with the existing IT infrastructure used by the Ministry of Petroleum and Natural Gas.
- Ability to offer ongoing technical support and software updates during the subscription period.
Financial Requirements
Bidders are required to provide a detailed financial proposal, including the cost for each license and any additional charges for support or upgrades. Transparent pricing models will be preferred, and bidders must maintain compliance with budget constraints set by the ministry.
Document Submission Details
All bids must be submitted electronically through the designated procurement portal. Required documentation includes:
- Completed bid forms
- Proof of eligibility
- Technical proposal detailing product features and service support
- Financial proposal
Special Provisions
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) in accordance with the Make in India initiative. Startups are also encouraged to participate in the tender as it aligns with government policies aiming to boost local businesses.
Evaluation Process
The evaluation of bids will be based on both technical and financial criteria. A comprehensive scorecard will assess the quality of the proposals, vendor experience, and pricing structures. Shortlisted suppliers may be invited for a presentation and further discussions.
Delivery Locations
The software licenses will be delivered to designated locations within the Ministry of Petroleum and Natural Gas and must be installed as per the Ministry's IT guidelines.
Contact Information
For further inquiries, please refer to the official contact channels provided in the procurement portal. Detailed assistance can be availed during standard working hours.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid GST number, proven experience in supplying similar software solutions, and showcasing satisfactory performance in prior contracts. Bidders should provide references that demonstrate their capacity to fulfill the contract effectively.
The technical specifications mandate that the Adobe Acrobat software should feature robust document management capabilities. Compatibility with existing IT systems of the Ministry is essential, along with the provision of ongoing support and timely software updates throughout the three-year subscription.
While the specific amount for the Earnest Money Deposit (EMD) is not disclosed, bidders must ensure that all financial proposals are presented, including any upfront costs. EMD is generally required to confirm serious intent towards bid submission, and it will be returned post-evaluation to non-selected bidders.
Bids must be submitted electronically through the designated procurement portal. All required documents, including technical and financial proposals, should be encapsulated in a single submission to ensure a streamlined evaluation process.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) as well as startups. The tender encourages their participation as part of the Make in India initiative, providing a conducive environment for local businesses to succeed in government contracting. Enhanced support and evaluation criteria may also favor smaller enterprises to promote their growth.
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