Tender Title:
GEM/2025/B/6108149 - Complete Rotating Assembly of HVAC Pump
Issuing Authority:
Ministry of Power, Contracts and Materials Department
Scope of Work and Objectives
The objective of this tender is to procure a Complete Rotating Assembly of HVAC Pump, which is essential for the efficient operation of heating, ventilation, and air conditioning systems in various facilities. The successful bidder will need to provide a comprehensive solution that meets the technical specifications outlined in this tender. This assembly must be designed for durability, efficiency, and performance to ensure optimal functioning within HVAC systems. The scope includes manufacturing, testing, and delivery of the rotating assembly.
Eligibility Criteria
To be eligible to participate in this tender, bidders must be a registered entity with a valid business license. Demonstrable experience in manufacturing and supplying HVAC equipment, specifically rotating assemblies, will be a requirement. Additionally, bidders should have the capability to meet the technical specifications and delivery timelines specified in this tender.
Technical Requirements
Bidders must adhere to the technical requirements outlined in the tender documentation, including compliance with industry standards for HVAC equipment and specific performance metrics related to the rotating assembly. It is also crucial for bidders to provide detailed technical drawings, specifications, and actual samples if requested.
Financial Requirements
Financial compliance is mandatory, and bidders are required to submit their financial statements along with the bid proposal. Proof of financial stability and ability to carry out the contract as per project requirements will be scrutinized. Furthermore, bidders must prepare to provide an Earnest Money Deposit (EMD) as specified in the tender conditions.
Document Submission Details
All required documents must be submitted as per the format specified in the tender documentation. Bidders should be aware of both physical and digital submission requirements. It’s essential to ensure that all documents are complete, accurate, and submitted before the closing date to avoid disqualification.
Special Provisions
The tender includes specific provisions to encourage Micro, Small, and Medium Enterprises (MSEs). Startups are also encouraged to participate, given their ability to bring innovative solutions to the market. Special concessions may apply, and interested parties should refer to the tender documents for further details on eligibility and submission guidelines.
Evaluation Process
The evaluation of bids will be conducted based on predetermined selection criteria, including technical quality, compliance with specifications, and financial viability. A technically competent solution that aligns with the pricing structure will receive favorable consideration in the evaluation process. A detailed matrix will clarify how bids are scored based on these metrics.
Delivery Locations
The successful bidder will be responsible for delivering the completed assembly to specified locations designated by the Ministry of Power. Careful consideration should be taken regarding the logistics and transportation arrangements to ensure timely delivery.
Contact Information
For additional inquiries, interested bidders may reach out to the appropriate contact within the Ministry of Power, Contracts, and Materials Department, as specified in the official documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license. Additionally, bidders must demonstrate relevant experience in manufacturing and supplying HVAC equipment, particularly focusing on rotating assemblies. Compliance with specified technical and financial capabilities is mandatory. Interested bidders should review detailed eligibility criteria outlined in the tender documents for compliance with requirements.
Bidders must provide valid registration certificates, GST registration, and any relevant industry-specific certifications that validate your company’s competency in HVAC assembly manufacturing. Additionally, compliance with quality standards and testing certifications may be required to ensure adherence to safety and efficiency expectations outlined in this tender.
Bidders are required to submit documents both in physical form and digitally, following the submission format specified in the tender documentation. All documents must be complete and submitted before the specified deadline to avoid disqualification. Proper labeling and organization of documents will facilitate easier evaluation.
Payment terms typically require an upfront deposit along with milestone payments based on delivery and inspection approvals. Performance security is mandatory and is usually calculated as a percentage of the contract value. This is intended to ensure contractual obligations are met. Further details on specific financial terms can be found in the tender documents.
MSEs are afforded special considerations, including reduced financial security requirements and preferential evaluation criteria. These provisions aim to support the participation of smaller companies, promoting inclusivity and encouraging innovative solutions in HVAC assembly. Specific benefits for eligible MSEs are detailed in the tender documentation.
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