Tender Title: Operation and Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Complete System

Reference Number: GEM/2025/B/6117920
Issuing Authority: Employees State Insurance Corporation
Department: Ministry of Labour and Employment

Scope of Work and Objectives

The primary objective of this tender is to select a competent contractor for the operation and maintenance of HVAC systems within the premises of the Employees State Insurance Corporation. The selected contractor will be responsible for ensuring the HVAC systems operate efficiently, meeting all necessary standards of performance, safety, and energy efficiency. The contractor must conduct regular preventive maintenance, attend to corrective actions as necessary, and ensure timely repairs and replacements of any defective components to sustain optimal environmental conditions.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet various eligibility requirements including business registration within the country, appropriate licensing for HVAC system maintenance, and previous experience in providing similar services. Additionally, firms must demonstrate financial stability to undertake the project financially without interruptions.

Technical Requirements

Bidders must include detailed technical specifications in their proposals that align with the latest industry standards for HVAC system operation and maintenance. The contractor’s workforce should have documented qualifications in HVAC systems and possess a thorough understanding of HVAC technologies and practices. Proposals must also include details of any specialized tools and technology that will be employed during service delivery.

Financial Requirements

Bidders are expected to provide a clear financial proposal that outlines the cost structure for the services offered, including maintenance contracts, labor costs, emergency service rates, and any other price components. The financial proposal should also include provisions for potential additional expenses that may not be covered under normal maintenance tasks.

Document Submission Details

All tender submissions must be made electronically where specified, adhering to the guidelines provided in the tender documentation. Proposals should include all required documents such as the technical and financial bid, eligibility proofs, and any additional certifications required to demonstrate compliance with the tender conditions.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups as part of government initiatives aimed at promoting local businesses. Specific evaluation criteria will favor bids from these enterprises, emphasizing their potential contribution to local economic development.

Evaluation Process

The evaluation of bids will be conducted based on several criteria including technical capability, financial viability, and previous experience with HVAC systems. The assessment will be thorough – completed proposals will undergo technical scrutiny followed by financial analysis to ensure fairness and transparency.

Delivery Locations

Service delivery will primarily take place at the designated facilities of the Employees State Insurance Corporation, located nationwide. Bidders should demonstrate logistical capability in servicing multiple locations if required.

Contact Information

For further inquiries related to the tender specifications and submission process, participants are encouraged to reach out to the official contact points listed in the tender documents.

This tender aims to not only maintain essential HVAC systems but also support local enterprises, thereby enhancing operational efficiency while fostering economic growth within the community. Bidders are encouraged to place their best offers, demonstrating their commitment to quality and performance in their submissions.