Contracts and Materials Tender by Damodar Valley Corporation (GEM/2025/B/6113767)
Custom Bid for Services - Maintenance Contract for Steam and Water Analysis System (SWAS) Chiller o
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Tender Title: Maintenance Contract for Steam and Water Analysis System (SWAS) Chiller
Reference Number: GEM/2025/B/6113767
The Ministry of Power, under the Contracts and Materials department, invites bids for a Maintenance Contract for Steam and Water Analysis System (SWAS) Chiller at the MTPS, DVC. This contract encompasses a duration of one year, providing essential maintenance services to uphold the integrity and functionality of the SWAS Chiller units (U#1 to U#6).
Scope of Work and Objectives
The primary objective of this tender is to secure a qualified service provider who can deliver comprehensive maintenance solutions for the Steam and Water Analysis System Chiller. The scope of work includes, but is not limited to:
- Regular inspections and preventive maintenance.
- Performance monitoring and troubleshooting of the chiller system.
- Replacement of defective parts and components.
- Emergency repair services.
- Documentation of maintenance activities and reporting.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity with the necessary certifications.
- Experience in handling similar maintenance contracts for industrial systems.
- Adequate resources and workforce to perform the required tasks.
- Compliance with quality and safety standards as specified by the Ministry of Power.
Technical Requirements
The bidders should provide expertise in:
- Steam and Water Analysis System (SWAS) operation and maintenance.
- Standard operating procedures (SOPs) for chiller systems.
- Familiarity with applicable technical specifications and quality standards for maintenance services.
Financial Requirements
Bidders are required to demonstrate financial stability, which includes submitting:
- Recent balance sheets.
- Proof of previous contract execution values.
- Any necessary performance guarantees or securities.
Document Submission Details
Interested entities must submit their bids electronically through the designated government procurement portal by the specified deadline. The submission must include:
- Completed bid forms.
- Supporting documents proving eligibility and technical capabilities.
- Financial proposals as per the format provided in the tender document.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups which are encouraged to apply. They may be granted certain benefits and concessions as per the norms set by the Ministry, such as price preference or relaxed eligibility criteria.
Evaluation Process
The evaluation process for this tender will involve:
- Preliminary screening of submitted documents to verify eligibility.
- Technical evaluation based on qualifications and past performance.
- Financial evaluation focusing on cost effectiveness and compliance with bid submission guidelines.
Delivery Locations
Services must be rendered at the MTPS, DVC, ensuring timely response to maintenance needs and emergencies.
Contact Information
For further inquiries regarding this tender, potential bidders may refer to:
- Department name: Contracts and Materials
- Ministry: Ministry of Power
Ensure to follow the specific protocols for inquiries as listed in the procurement documentation available on the official portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation include being a registered entity, demonstrating experience in maintaining similar industrial systems, having adequate resources to fulfill the contract obligations, and ensuring compliance with the quality and safety standards mandated by the Ministry of Power.
Bidders must possess in-depth knowledge of the Steam and Water Analysis System (SWAS), including its operation, maintenance, and troubleshooting processes. Familiarity with standard operating procedures (SOPs) for chiller systems is crucial to meet the expected quality standards stipulated in the tender.
Bidders are required to submit financial documentation demonstrating their stability, which typically includes recent balance sheets, evidence of managing previous comparable contracts, and potential performance guarantees which ensure compliance with the financial stipulations set by the Ministry.
Participants are advised to submit their bids electronically through the prescribed government procurement portal. It is essential to include all required documentation and adhere to the specified format for proposals to ensure successful acceptance of submissions.
This tender recognizes and encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering benefits such as potential price preferences and relaxed criteria to foster inclusivity in the procurement process, aligning with governmental initiatives.
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