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Tender Title and Reference Number
Custom Bid for Services - Annual Rate Contract (ARC) for Chiller System of SWAS CTPS, Unit 7 and 8 (GEM/2025/B/6111675)
Issuing Authority/Department
This tender is issued by the Ministry of Power under the Contracts and Materials Department.
Scope of Work and Objectives
The primary objective of this tender is to establish an Annual Rate Contract (ARC) for the comprehensive service and maintenance of the Chiller System utilized at SWAS CTPS, Units 7 and 8. The selected bidder will be responsible for ensuring that the chiller systems operate effectively to maximize efficiency while minimizing downtime and service interruptions. The services required under this contract include, but are not limited to, routine maintenance, emergency repairs, parts replacement, and system optimization.
Eligibility Criteria
To participate in this tender, bidders must meet certain eligibility criteria. These criteria typically include the requirement of being a registered and recognized entity, possessing relevant experience in similar types of projects, and meeting stipulated financial benchmarks. Bidders are expected to demonstrate their capability to execute the contract effectively based on their past performance records.
Technical Requirements
Bidders must comply with specific technical requirements detailed in the tender documents. These include adherence to established safety standards, possessing the necessary equipment and tools for servicing the chiller systems, and ensuring that personnel involved are adequately trained and certified in relevant fields.
Financial Requirements
The financial viability and capabilities of bidders will be assessed. Bidders must submit necessary documents that reflect their financial status, including audited financial statements and creditworthiness certificates. The pricing structure should be competitive while aligning with the market rates for such services.
Document Submission Details
All submissions related to the tender must be made in a specified format as outlined in the tender document. Companies are advised to ensure that their proposals include all required documentation, certifications, and any additional information requested by the issuing authority.
Special Provisions
This tender may include special provisions aimed at benefitting Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions are designed to promote inclusivity and encourage participation from small-scale entities, thereby contributing to their growth and sustainability.
Evaluation Process
The evaluation process for bids will be executed in a transparent manner. Bids will be assessed based on multiple criteria, including technical proficiency, financial robustness, competitive pricing, and compliance with the requirements specified in the tender document. Detailed evaluation criteria will be made available to bidders for reference.
Delivery Locations
Service delivery is to be conducted at designated locations within the CTPS plant, specifically focusing on Units 7 and 8, where the chiller systems are operational.
Contact Information
For further inquiries regarding this tender, participants are encouraged to reach out to the designated contact person within the Contracts and Materials Department. Any questions pertaining to technical or financial aspects of the tender can be directed here.
In conclusion, potential bidders are encouraged to thoroughly review the tender document for comprehensive details and clarifications necessary for their bid submission. This represents an opportunity for qualified contractors to establish a mutually beneficial relationship with the Ministry of Power through their robust service offerings.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
14 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation include being a properly registered entity in accordance with local laws and regulations. Bidders must also exhibit relevant experience in servicing or maintaining chiller systems and possess financial capabilities that meet the requirements laid out in the tender documents. It is essential for bidders to provide proof of their qualifications and previous project experiences while ensuring they align with the requirements specified by the Ministry of Power.
Bidders must present specific certificates that demonstrate their authority and capability to perform the required services. This may include certifications related to safety standards, quality management systems, and relevant technical qualifications for personnel who will manage or implement the service activities. Compliance with industry-specific guidelines and certifications will enhance the credibility of the bid.
The registration process involves filling out a detailed application as specified by the Ministry of Power. Interested bidders must compile all required documents, including business registration certificates, financial statements, and technical compliance evidence. Once the proposal is prepared according to the guidelines set forth in the tender document, it can be formally submitted. Detailed instructions regarding the registration and submission processes will be provided within the tender documents.
The payment terms specified in the tender include structured payments depending on milestones and completion of services rendered. Bidders should be prepared to negotiate terms that are in alignment with typical industry practices while ensuring compliance with governmental regulations. Specifics regarding payment schedules and methods will be detailed in the contract upon award of the tender.
The tender offers several benefits for Micro, Small, and Medium Enterprises (MSEs), which may include relaxations in eligibility criteria, assistance in the bidding process, and preferential evaluation to enhance their chances of securing projects. The initiative promotes increased participation from smaller enterprises, thus contributing to the overall growth of MSEs in the industry. Compliance with relevant policies, such as the ‘Make in India’ initiative, is particularly beneficial to these businesses.
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