Contracts and Materials Tender by Damodar Valley Corporation (GEM/2025/B/6091002)
Custom Bid for Services - Annual Rate Contract for central air conditioning system (Chillers) & ass
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Tender Title: Annual Rate Contract for Central Air Conditioning System (Chillers) and Associated Equipment
Tender Reference Number: GEM/2025/B/6091002
Issuing Authority: Ministry of Power, Contracts and Materials Department
The Annual Rate Contract for Central Air Conditioning System (Chillers) and associated equipment is aimed at ensuring optimal performance and maintenance of cooling systems at the IPH area, Technical building, and CHP administrative building of RTPS, DVC Raghunathpur, Purulia for a period of two years. This project involves providing specialized operational and maintenance services, ensuring that all systems meet industry standards and operate effectively.
Scope of Work and Objectives
The primary objective of this tender is to establish a robust annual maintenance contract that includes but is not limited to:
- Regular servicing of chillers and associated systems at specified locations.
- Ensuring compliance with technical specifications and industry standards.
- Swift resolution of operational faults and the enhancement of system efficiency.
Eligibility Criteria
To be eligible for participation in this tender, bidders must:
- Be a registered and reputable entity with a valid business license.
- Demonstrate experience in providing similar maintenance services for air conditioning systems.
- Possess the necessary technical capabilities and equipment to fulfill the contract obligations.
Technical Requirements
Bidders must adhere to technical requirements, including:
- Provision of qualified technicians with relevant certifications.
- Use of components that meet or exceed specified quality standards.
- Commitment to maintaining compliance with prevailing environmental and safety regulations.
Financial Requirements
Bidders must provide:
- A detailed financial proposal outlining costs associated with the maintenance contract.
- Proof of previous financial transactions of similar projects.
Document Submission Details
All bids must be submitted conforming to the specified formats outlined in the tender documents. Instructions regarding document submission, including electronic submission protocols, will be provided to eligible bidders upon inquiry.
Special Provisions
The Annual Rate Contract for the Central Air Conditioning System encourages participation from Micro, Small, and Medium Enterprises (MSEs) and has specific provisions to support startups, promoting local businesses in compliance with 'Make in India' policies.
Evaluation Process
Bids will undergo a detailed evaluation process that focuses on:
- Technical compliance with specifications and requirements.
- Financial competitiveness.
- The bidder's past performance and reliability.
Delivery Locations
Services will be delivered at the following locations:
- IPH area
- Technical building
- CHP administrative building of RTPS, DVC Raghunathpur, Purulia
Contact Information
For any inquiries or clarifications, interested parties may contact the Ministry of Power, Contracts and Materials Department. Specific contact details will be made available in the tender documentation for transparency and ease of communication.
This tender represents an opportunity for qualified service providers to contribute effectively to the maintenance and operational efficiency of critical air conditioning systems. Interested bidders are encouraged to review the tender documents thoroughly and prepare comprehensive bids that meet the outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
19 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, having experience in providing maintenance for air conditioning systems, and possessing the technical capabilities and equipment necessary to fulfill the contract obligations. Entities must meet these criteria to be considered for the bidding process.
Bidders must ensure compliance with established technical specifications that govern the performance and maintenance of chillers and associated equipment. This includes employing certified technicians, using quality components, and adhering to environmental and safety regulations throughout the contract duration.
Bidders are typically required to submit an Earnest Money Deposit (EMD) along with their proposal to demonstrate their commitment. The amount is stipulated in the tender documents and must be in the accepted format, which is typically specified as a demand draft or bank guarantee.
Document submission must be done as per the guidelines detailed in the tender documents. This generally involves electronic submissions, alongside physical copies if required. Bidders must ensure all documents are submitted in the specified formats to facilitate the evaluation process.
MSEs benefit from special provisions included in the tender to promote local businesses and ensure their participation in government contracts. Such provisions typically include relaxed eligibility criteria and possibly financial support or incentives, fostering inclusive growth in accordance with ‘Make in India’ initiatives.
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