Tender Title: Custom Bid for Services - Repair Annual Maintenance Contract of Chillers

Tender Reference Number: GEM/2025/B/6072149
Issuing Authority: Ministry of Labour and Employment

The Custom Bid for Services - Repair Annual Maintenance Contract of Chillers aims to secure a qualified service provider for maintaining and repairing chillers employed within the operational facilities managed by the Ministry of Labour and Employment. This tender is an opportunity for service firms specializing in HVAC systems to demonstrate their capabilities in annual maintenance services.

Scope of Work and Objectives

The successful bidder will be responsible for providing comprehensive repair and annual maintenance services for chillers. The scope includes routine inspections, preventive maintenance, emergency repairs, and replacement of defective components as necessary. The primary objectives are to ensure optimal performance, extend the lifespan of the chillers, and minimize downtime.

Eligibility Criteria

To qualify for this tender, bidders must be registered entities with valid operating licenses within the service sector. Furthermore, proposals must demonstrate previous experience in the maintenance of HVAC systems and provide details of relevant and current certifications. Eligible bidders should also have a robust financial standing.

Technical Requirements

Bidders must possess certified technical personnel with experience in HVAC systems, especially chillers. The submitted proposals should outline methodologies for maintenance, emergency procedures, quality control, and adherence to industry standards.

Financial Requirements

Bidders should provide financial documentation that showcases their ability to sustain services throughout the contract term. This should include proof of prior contracts held, financial statements, and pricing details distinctly related to the services offered under this contract.

Document Submission Details

Proposals must be submitted in a full packet. Electronic submissions must comply with the accepted formats specified in the documents. All necessary documentation, including bid proposals, qualifications, and financial statements, should be attached to facilitate evaluation.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, with provisions laid out to support startups. The Ministry is committed to fostering an inclusive environment that allows smaller entities to compete equally.

Evaluation Process

The evaluation of bids will be conducted based on the technical qualifications, adherence to guidelines, pricing structures, and the overall value proposition. A defined evaluation matrix will be employed to ensure a transparent selection process.

Delivery Locations

The services will be performed primarily at specified facilities operated under the Ministry of Labour and Employment across various locations as listed in the detailed tender documents.

Contact Information

For further clarification and inquiries, bidders are encouraged to reach out via the provided official communication channels listed in the tender documentation.

In conclusion, this contract provides a pivotal opportunity for qualified service providers to engage with a significant government ministry while contributing to the efficiency and functionality of essential cooling systems within public facilities. Bidders are advised to review all documents available thoroughly to ensure compliance and to submit their proposals on time.