Tender Title: Annual Rate Contract for Maintenance Servicing and Calibration
Tender Reference Number: GEM/2025/B/6175336
Issuing Authority/Department
The tender is issued by the Ministry of Power, specifically under the Contracts and Materials division.
Scope of Work and Objectives
The objective of this tender is to establish an annual rate contract for the maintenance servicing and calibration of one (01) Portable Particle Counter machine, Model LPA3, manufactured by M/s MPFILTRI. This contract will be applicable for the Chemical Laboratory at KTPS for a duration of two (02) years. The scope includes regular servicing, calibration, and any necessary repairs to ensure that the machine operates efficiently and effectively.
Eligibility Criteria
Eligible bidders must be a legally registered entity with relevant expertise in maintenance servicing of laboratory equipment, specifically particle counters. Bidders should demonstrate their experience in handling similar contracts and must comply with the industry standards for quality maintenance and servicing.
Technical Requirements
Bidders must provide details of their technical capabilities, including:
- Proven track record in servicing similar equipment
- List of qualified personnel who will perform the maintenance and calibration tasks
- Certification for compliance with relevant technical standards (ISO, etc.)
- Documentation that verifies technical skills and training of staff involved in servicing
Financial Requirements
Candidates are required to submit a detailed financial proposal outlining all costs associated with the maintenance and calibration services. The financial bid must be transparent, including any potential additional costs that may arise during the contract's execution.
Document Submission Details
Interested bidders need to prepare a comprehensive proposal including all technical and financial documents. Submissions should be made through the designated online portal or specified submission method. Details regarding the submission process will be provided in the tender notice.
Special Provisions
The tender emphasizes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. Consideration for local content is also a significant priority aligned with government procurement policies.
Evaluation Process
The evaluation of tenders will be conducted in a structured manner focusing on the technical competence of the bidders, compliance with eligibility criteria, and value for money in financial proposals. The authorities will prioritize bidders demonstrating relevant experience and robust technical capacities.
Delivery Locations
The delivery and servicing of the Portable Particle Counter shall be conducted at the Chemical Laboratory at KTPS. Bidders should also account for logistics related to transportation of equipment for servicing.
Contact Information
For any inquiries related to the current tender, potential bidders are encouraged to reach out through the official communication channels provided in the tender notice to get focused support in submission processes.
Conclusion
This tender for the annual rate contract for maintenance servicing and calibration is critical for ensuring that laboratory operations at KTPS run smoothly. All interested bidders are urged to prepare their proposals with meticulous attention to the outlined requirements to secure potential engagements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant experience in servicing laboratory equipment, and meeting industry standards for quality and compliance. Bidders must showcase previous contracts or projects that demonstrate their capabilities in maintaining similar equipment.
Bidders must demonstrate they have qualified personnel trained in servicing and calibrating portable particle counters. A proven track record with certified standards (like ISO) for maintaining laboratory equipment is essential. Detailed technical proposals outlining staff qualifications and experiences in similar portfolios are required.
Payment terms will likely be based on milestones established within the contract. Bidders should outline their payment proposal, which should specify conditions for payments linked to completed services, maintenance reports, and calibration checks.
Bidders are required to submit documents in a specified format, which typically includes PDFs for reports and proposals, ensuring they are clear and professionally formatted. Electronic submissions might be requested through a designated portal, and bidders should review submission guidelines for any specific requirements.
MSEs will enjoy various benefits, including potential price preferences and financial relaxation policies in alignment with government procurement initiatives. Familiarity with how MSE provisions can facilitate their participation in the tendering process is important. Startups may also avail themselves of additional support under the policies encouraging local procurement and innovation.
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