Contracts and Materials Tender by Damodar Valley Corporation (GEM/2025/B/6136538)

Tender Title: Custom Bid for Services - Hiring of one number Diesel driven AC hard top covered vehicle Jeep or Bolero or Sumo or Scorpio or equivalent for official use of the GM, Civil, DVC, RTPS

Tender Reference Number: GEM/2025/B/6136538

Issuing Authority/Department: Contracts and Materials, Ministry of Power

Scope of Work and Objectives

The objective of this tender is to procure a diesel-driven AC hard top covered vehicle suitable for official use by the General Manager (Civil) of the DVC at the RTPS (Ramnagar thermal Power Station). The successful bidder will provide a vehicle that meets specific requirements for comfort, utility, and efficiency for a two-year service period. This acquisition aims to ensure that the GM, Civil, has reliable transportation for official duties and site visits.

Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility requirements. This includes being a registered entity with valid certifications, possessing the necessary licenses to operate vehicles, and having prior experience in providing similar services. Furthermore, bidders should meet financial stability criteria to ensure they can fulfill their contractual obligations adequately.

Technical Requirements

Bidders must provide a vehicle that conforms to the following technical criteria:

• Vehicle Type: Diesel-driven AC hard top covered vehicle (Jeep, Bolero, Sumo, Scorpio, or equivalent)
• Condition: The vehicle should be new or in excellent condition with low mileage.
• Equipment Standards: The vehicle must include safety features and comply with local transport regulations.
• Maintenance: Bidders should also outline a maintenance plan during the contract duration to ensure the vehicle remains in optimal condition.

Financial Requirements

Bidders are required to submit a comprehensive financial proposal that includes:

• A detailed cost breakup of the vehicle hire charges.
• Compliance with the payment terms as specified in the tender document.
• Submission of an Earnest Money Deposit (EMD) as part of their bid submission.

Document Submission Details

All required documents, including eligibility certificates, financial quotes, and technical specifications, need to be submitted via the designated tender submission portal. Bidders must ensure that all documents are in the accepted formats (PDF preferred) to facilitate a smooth evaluation process.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders who qualify under MSE provisions may enjoy benefits that reduce the financial burden of tender participation and promote local procurement under the 'Make in India' initiatives.

Evaluation Process

The evaluation of bids will follow a structured process that includes:

• Technical Evaluation: Assessing whether the bid meets the specified technical requirements.
• Financial Evaluation: Comparing the financial proposals based on offered costs and compliance with payment terms.
• Final Selection: Based on a combination of technical and financial scores, the best-suited bid will be selected.

Delivery Locations

The vehicle will primarily be utilized at the HQ of DVC, RTPS and may also need to be available for field visits across various project sites as designated by the General Manager, Civil.

Contact Information

For inquiries related to this tender, please refer to the official department contact points provided in the tender documents. As general practice, ensure all communications follow the required official channels.