Tender Timeline
Tender Title: Audio and Video System
Tender Reference Number: 1644c9fc5
Issuing Authority/Department: Department for Promotion of Industry & Internal Trade, Ministry of Commerce and Industry
Overview
The Department for Promotion of Industry & Internal Trade is inviting proposals for the Audio and Video System tender. This comprehensive project aims to procure an array of audiovisual equipment essential for enhancing communication and engagement. The equipment will be utilized in varied settings requiring high-definition audio-visual interactions, including conferences and multimedia presentations.
Scope of Work and Objectives
The primary objective of this tender is to provide a fully integrated audio and video system consisting of:
- Television Sets
- VC System Camera and Microphones
- Chairman and Delegate Units
- Wall Mount Speakers and Amplifiers
- Digital Signal Processors and Network Switches
- Racks, Cable Connectors, and
- Programming Software
The supplier will also be responsible for the installation and manpower provided for a duration of one year. The chosen contractor will ensure that all equipment is compatible with current infrastructures and meets the specific requirements laid out.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following requirements:
- A registered entity with valid business licenses.
- Relevant experience in supplying, installing, and maintaining audio and video systems.
- Proven record of similar projects successfully executed in the past.
Technical Requirements
The offered equipment must meet specific technical specifications, including:
- High-resolution display capabilities for Televisions.
- Clear and reliable audio output for VC system cameras and microphones.
- Compliance with industry standards for installation and performance.
Financial Requirements
Bidders must provide a detailed financial proposal, including the cost breakdown for each item, installation charges, and ongoing maintenance. Compliance with financial regulations and demonstrated ability to sustain project financing for the contract duration is necessary.
Document Submission Details
Prospective bidders are advised to submit their proposals electronically, including all required documentation such as the technical and financial proposals, evidence of eligibility, and any necessary certifications.
Special Provisions
The tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, ensuring that a segment of the market can compete fairly. Provisions exist to support local content and promote 'Make in India' policies.
Evaluation Process
Proposals will undergo a comprehensive evaluation process, focusing on both technical and financial aspects. The assessment will include:
- Compliance with eligibility criteria
- Quality of proposed equipment
- Pricing competitiveness
- Delivery timelines
Delivery Locations
Successful bidders will be required to make deliveries to specified locations identified by the Department for Promotion of Industry & Internal Trade.
Contact Information
For any queries related to this tender, bidders are encouraged to reach out to the issuing authority through the provided official channels.
Tender BOQ Items
13 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience with audio and video systems, and a proven track record of completing similar projects successfully. Bidders must also hold valid business licenses and certifications relevant to the equipment they propose to supply.
Participants are required to submit a complete set of documents including their technical proposal, financial proposal, evidence of eligibility like registrations and previous project experiences, and any certifications or licenses necessary for the audio and video systems being proposed.
Proposals must be submitted electronically via the designated tender platform. Ensure that all required documentation is included and that your submission adheres to the specified formats to facilitate a smooth evaluation process.
Bidders must provide a detailed financial proposal that outlines the complete cost of the equipment, installation charges, and ongoing maintenance if applicable. Financial standings must comply with local laws and reflect the ability to support the project throughout its duration.
Yes, the tender includes various benefits for MSEs, ensuring that they have a fair opportunity to compete. Additionally, the tender promotes ‘Make in India’ initiatives, encouraging local production and procurement participation from startups and small enterprises.
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