Tender Title: Wireless Conference Solution
Tender Reference Number: ddcbe73f
Issuing Authority/Department: Ministry of Power

The Wireless Conference Solution tender aims to procure a comprehensive suite of audio-visual equipment designed to facilitate efficient communication during conferences and gatherings. The package includes, but is not limited to, a PA Mixer, Dual UHF Wireless Microphones, Sound Lecterns, Audio Interfaces, and various speaker systems tailored to enhance sound quality and clarity for both speakers and attendees.

Scope of Work and Objectives

The objective of this tender is to equip conference venues with state-of-the-art technology that supports high-quality audio transmission, ensuring that all participants can hear and be heard effectively. The successful bidder will provide a complete solution consisting of:

• PA Mixer
• Dual UHF Wireless Microphones
• Sound Lectern
• Audio Interface
• Host Unit
• Chairman Unit
• Delegate Unit
• Gooseneck Microphone
• Equipment Rack, Patch cords, and accessories
• Adapter for delegate units
• Dual Channel Power Amplifier
• Two Way Wall Speakers
• Speaker Cables

The tender emphasizes the need for top-notch quality, reliability, and ease of use to promote seamless interactions during events.

Eligibility Criteria

Eligible bidders must be registered entities with the appropriate licenses and certifications to operate within this sector. The tender invites participation from established suppliers with a proven track record of successful project delivery in the audio-visual equipment domain.

Technical Requirements

Participants are required to meet specific technical standards for the equipment provided, including:

• Quality of audio transmission.
• Compliance with established safety and operational standards.
• Provision for high scalability to accommodate different venue sizes and configurations.

Financial Requirements

Bidders must provide a comprehensive financial proposal, including all costs associated with the provision of goods and services, which must be clearly itemized.

Document Submission Details

Interested parties should submit their bids through the specified online platform, ensuring all required documentation is included for evaluation. Bids must include:

• Technical specifications
• Company qualifications
• Compliance certificates

Special Provisions

Bidders are encouraged to highlight any offerings that relate to benefits for Micro, Small, and Medium Enterprises (MSEs) or innovative solutions from startups.

Evaluation Process

The evaluation process will critically assess bids based on suitability, quality, pricing, and compliance with technical specifications. Proposals will be evaluated to identify the best value for the Ministry of Power while ensuring adherence to procurement regulations.

Delivery Locations

The successful bidder will be expected to deliver equipment to various designated locations as determined by the Ministry of Power prior to the events.

Contact Information

For any inquiries regarding the tender, participants may contact the official at the Ministry of Power. Key contact details will be provided upon registration on the bidding platform.

This tender represents a significant opportunity to establish a long-term partnership with the Ministry of Power through the provision of high-quality audio-visual solutions that enhance the effectiveness of their conferences and events.