Tender Title: Repair, Maintenance, and Installation of Plant/ Systems/ Equipments (Version 2) - Office Space; Air Conditioner
Tender Reference Number: GEM/2025/B/6148792
Issuing Authority/Department: Department of Agricultural Research and Education (DARE), Ministry of Agriculture and Farmers Welfare

Scope of Work and Objectives

The objective of this tender is to solicit bids for the repair, maintenance, and installation of air conditioning systems within office space operated by the Department of Agricultural Research and Education (DARE). The selected bidder will be responsible for ensuring that all equipment operates efficiently while minimizing downtime. The scope includes:

• Inspecting existing systems
• Performing required repairs and maintenance
• Installing new units as necessary
• Ensuring compliance with relevant codes and standards

This initiative aims to create a comfortable working environment for the employees by ensuring optimal climate control within the facility.

Eligibility Criteria

Participating bidders must meet the following eligibility requirements:

• Be a registered entity with valid credentials in the relevant trade.
• Have prior experience in the repair and maintenance of air conditioning systems.
• Possess technical skills and resources to execute the project within stipulated timelines.

Technical Requirements

Bidders must fulfill specific technical requirements, which include:

• Compliance with safety and performance standards for electrical and mechanical tasks.
• Provision of skilled workforce capable of addressing HVAC systems.
• Responsibility for all necessary tools and materials required for servicing the air conditioning systems.

Financial Requirements

Bidders are required to present a comprehensive financial proposal that details:

• Costs associated with labor and materials.
• Any additional charges that may arise during the project execution.
• Terms of payment, including potential milestone payments.

Document Submission Details

The submission of required documents is crucial for bid consideration. Bidders must include:

• Technical proposal detailing qualifications and experience.
• Financial proposal outlining cost structure.
• Certificates proving company registration and relevant industry certifications.

Special Provisions

The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to participate as they may receive financial benefits during the bidding process. Startups that meet the eligibility criteria can also avail themselves of additional support to foster innovation and growth.

Evaluation Process

The evaluation of bids will be conducted based on:

1. Compliance with eligibility and technical criteria.
2. Cost-effectiveness of the financial proposal.
3. Experience and past performance in similar projects.

Bidders may be required to present their proposals in a structured format as part of the evaluation process.

Delivery Locations

The services rendered are expected to be provided at designated office locations under the jurisdiction of the Department of Agricultural Research and Education (DARE). Specific addresses will be communicated during the initial phases of the selection process.

Contact Information

For any inquiries regarding the tender submission and requirements, interested parties can contact the Department of Agricultural Research and Education (DARE) through available official communication channels.