Tender Title: Operation and Maintenance Services of Power Generator (DG-Set) - Package 1
Tender Reference Number: 1afc1092c
Issuing Authority: Department of Agricultural Research and Education (DARE)
Ministry of Agriculture and Farmers Welfare
The Department of Agricultural Research and Education (DARE) invites bids for the Operation and Maintenance Services of Power Generator (DG-Set) under Package 1. The primary objective of this tender is to ensure the operational efficiency and reliability of selected diesel generator sets through professional maintenance and operational services. Your firm’s expertise is required to perform regular operational checks and maintenance, guaranteeing minimum downtime and maximum functionality of the DG sets.
Scope of Work and Objectives
The successful bidder will be responsible for providing comprehensive Operation and Maintenance services for a total of four diesel generator sets. The anticipated services include:
- Regular inspections and preventive maintenance
- Corrective maintenance and timely repair works
- Operational staffing during usage hours to manage the generators effectively
- Documentation and reporting of maintenance activities
This tender aims to enhance the operational capability and reliability of DG sets, and it is expected that bidders will propose innovative approaches to achieve superior operation and maintenance outcomes.
Eligibility Criteria
Bidders must meet the following eligibility requirements to participate:
- Registered entities with relevant industry experience in power generation equipment maintenance
- Demonstrated capability in handling similar contracts in the past
- Compliance with national quality and safety standards in servicing power generator units
Technical Requirements
Bidders are expected to comply with the following technical specifications:
- Proficiency in servicing Diesel Generator Sets under various operating conditions
- Qualified operational staff with necessary certifications in mechanical or electrical engineering
- Availability of tools and equipment to conduct preventive and corrective maintenance efficiently
Financial Requirements
Bidders must fulfill the following financial criteria:
- Submission of an Earnest Money Deposit (EMD) as specified
- Provision of past financial statements to demonstrate fiscal stability and capacity
Document Submission Details
To be considered for this tender, bidders must submit the following documents:
- Completed tender form along with all required annexures
- Proof of eligibility and relevant certifications
- Financial documents as proof of financial stability
Submissions can be sent electronically via the designated e-procurement platform or as specified in the tender notice.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides provisions for startups aimed at enhancing inclusivity and supporting local industry growth.
Evaluation Process
The evaluation process will be twofold, considering both technical and financial submissions. Each bid will be meticulously assessed based on the quality of the technical proposal and cost-effectiveness. The Price Evaluation will follow the assessment of technical scores to ensure overall best value for the authority.
Delivery Locations
The services are required at multiple locations managed by the Department of Agricultural Research and Education. Specific sites will be communicated in the detailing documents following the tender submission.
Contact Information
For any inquiries related to this tender, bidders can contact the Department of Agricultural Research and Education directly via the contact methods specified in the tender documents. Ensure all communication is directed through the official channels provided.
This tender encapsulates a vital service contributing to the operational readiness of essential power supply infrastructure; therefore, thorough consideration and conscientious responses to the tender specifications are encouraged.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant industry experience in power generation equipment maintenance. Bidders must demonstrate their capability through past project submissions and adhere to the national quality and safety standards applicable for servicing power generator units.
Bidders must provide necessary certifications from recognized authorities that validate their operational and maintenance competency in diesel generators. Additionally, financial documents attesting to fiscal stability and executed contracts serve as essential proofs.
The registration process for submitting a bid involves ensuring that your firm is properly registered with the e-procurement platform hosting this tender. Following registration, bidders must fill in the required forms and upload necessary documentation including eligibility proofs and financial statements.
The acceptable document formats for submission include PDF and Word formats primarily for reports and forms, while images must be submitted in JPEG or PNG formats to ensure clarity and quality in documentation.
Participants must submit an Earnest Money Deposit (EMD) at the time of bid submission. This serves as security for the performance of the contractor and ensures compliance with the terms specified in the tender. The EMD amount is outlined in the tender document and is refundable after bid evaluation.
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