Overview
The GEM/2025/B/6211919 tender is issued by the Department of Atomic Energy aimed at procuring six Split Air Conditioners (Ceiling Mount Type) conforming to IS: 1391 (Part 2) standards. This tender not only represents an opportunity for suppliers dealing in HVAC equipment but also ensures compliance with specific technical and financial requirements to enhance accountability and transparency in procurement processes.
Scope of Work and Objectives
The primary objective of this tender is to secure the delivery, installation, and maintenance of split air conditioners that meet the designated specifications. The contract includes the following scope of work:
- Supply of six split air conditioners, specifically ceiling mount type, according to the standards laid out in IS: 1391 (Part 2).
- Installation of the supplied units within designated facilities managed by the Department of Atomic Energy.
- Provision of after-sales support and maintenance for the installed units as per the warranty provisions.
Eligibility Criteria
Eligible bidders must meet the following eligibility criteria:
- Be a registered entity under relevant statutes.
- Demonstrate previous experience in the supply and installation of HVAC systems.
- Possess valid certifications and licenses to operate within this industry.
- Ensure compliance with necessary environmental and safety regulations.
Technical Requirements
The bidders are required to adhere to the following technical requirements:
- Products must conform to IS: 1391 (Part 2) standards for ceiling mount air conditioners.
- Energy-efficiency ratings should be compliant with BEE regulations.
- Bidders must provide detailed technical specifications of the offered models, including energy consumption, cooling capacity, and safety features.
Financial Requirements
All financial bids must comply with the stipulations set forth in the tender documents. This includes:
- Submission of a Bank Guarantee as an Earnest Money Deposit (EMD).
- Clear breakdown of costs, including installation and maintenance services.
- Adherence to the payment terms specified, which may include milestone payments or upon completion of the installation.
Document Submission Details
Firms wishing to submit a bid must ensure that their documentation includes:
- Technical proposal with comprehensive specifications and compliance information.
- Financial proposal detailing cost breakdown and payment terms.
- Copies of necessary certificates proving eligibility and compliance.
- All submissions must be formatted as PDF or electronic versions compatible with the online tendering system.
Special Provisions
This tender includes special provisions for micro, small, and medium enterprises (MSEs). MSEs are encouraged to participate and may have different requirements or benefits during the evaluation process. Furthermore, suppliers are expected to comply with initiatives aligned with the 'Make in India' policy where relevant.
Evaluation Process
The evaluation process will consist of:
- Preliminary screening for compliance with eligibility criteria.
- Technical evaluation based on specifications and past performance.
- Financial assessment based on the overall cost-effectiveness in line with provided terms.
Suppliers will be notified of results and any further actions required as part of the evaluation process.
Delivery Locations
The split air conditioners will be delivered and installed at specified facilities under the purview of the Department of Atomic Energy. The exact locations will be disclosed to successful bidders after contract finalization.
Contact Information
For any inquiries related to the tender, suppliers can reach out directly to the Department of Atomic Energy using the official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for the tender include being a registered entity capable of providing HVAC solutions. Bidders must demonstrate experience in the supply and installation of ceiling mount air conditioners, possess relevant licenses and certifications, and ensure compliance with industry standards and regulations.
Bidders must ensure their offered models meet the technical specifications outlined in IS: 1391 (Part 2). This includes energy efficiency ratings as per BEE guidelines, cooling capacity details, installation requirements, and safety standards. Compliance with these specifications is critical for evaluation.
The Earnest Money Deposit (EMD) is a financial guarantee required from bidders to ensure their commitment to the tender process. Specific amounts or formats for the EMD have to be detailed in the tender documentation, and typically, it must be submitted along with the bid proposal to validate participation.
Bidders are required to submit their proposals electronically. Documents must be formatted in PDF or approved electronic formats compatible with the online tendering system. It’s essential to follow all submission guidelines carefully, including any electronic filing requirements specified in the tender documentation.
Yes, the tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs). MSEs may have streamlined application processes, relaxed eligibility criteria, and preferential treatment in the evaluation process. This initiative aligns with promoting local and small businesses in procurement initiatives under government programs.
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