Tender Title: Procurement of 11kV Overhead Line Spares for MRSS
Reference Number: GEM/2025/B/6110054
Issuing Authority/Department: Department of Atomic Energy

Scope of Work and Objectives

This tender is aimed at the procurement of critical overhead line spares required for the maintenance and operation of the 11kV MRSS (Medium Voltage Substation Systems). The procurement includes a comprehensive list of items crucial for ensuring the reliability and efficiency of the electrical distribution system. The quantities involved are substantial, totaling 13,700 units of various components, all aimed at ensuring optimal functionality and safety standards in the high-voltage transmission lines.

Eligibility Criteria

The eligibility criteria to participate in this tender require bidders to fulfill various conditions:

• Must be a registered supplier of similar electrical components.
• Must possess relevant certifications pertaining to electrical safety and performance standards.
• Financial soundness demonstrated through relevant financial documentation.
• Previous experience in executing similar contracts will be an advantage.

Technical Requirements

All technical specifications must align with the general industry standards. Essential items include, but are not limited to:

• AAA insulated conductor size 7 by 4.39 mm, PVC insulated.
• GI C-type channels measuring 75mm x 40mm x 10mm and lengths of 3 meters.
• Various insulators, including Pin Insulator 11 kV, Disc Insulator 11 kV, and GI Stay Sets HT.

Vendors must provide technical descriptions and datasheets for each item to confirm compliance with the specified standards.

Financial Requirements

Prospective bidders must demonstrate the financial stability necessary to fulfill the contract. This includes, but is not limited to:

• Submission of financial statements.
• Proof of ability to provide performance guarantees.
• Information on payment terms must be agreeable to both parties.

Document Submission Details

Bids must be submitted in accordance with the guidelines laid out in the tender documentation. All requisite documents should be prepared digitally. The tender requires documentation to be submitted online, ensuring all details are complete and accurate to avoid disqualification.

Special Provisions

This tender includes provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs). MSEs may benefit from relaxed qualification criteria or preferences in evaluation, aimed at promoting small-scale industries within the contracting community. Furthermore, startups are encouraged to apply, provided they meet the essential eligibility and technical standards.

Evaluation Process

The evaluation of bids will be based on a multi-criteria scorecard approach, factoring in:

• Compliance with the technical specifications.
• Financial standing and capabilities.
• Price competitiveness.
• Past performance on similar projects.

Proposals will undergo rigorous assessment by the evaluation committee, and bidders will be notified of the outcome post-evaluation.

Delivery Locations

Delivery of the spares must be executed at designated locations outlined in the tender document. Bidders are expected to include logistical plans as part of their proposals, ensuring timely and efficient delivery.

Contact Information

For further inquiries or clarifications regarding the tender, interested parties should refer to the contact details provided within the official tender documentation.