Tender Title: Mechanical Coupling
Tender Reference Number: GEM/2025/B/6139487
Issuing Authority: Department of Atomic Energy
Introduction
The tender labeled as GEM/2025/B/6139487 seeks bids for the supply of mechanical couplings for various sizes of HDPE pipes. This procurement process is critical for ensuring the availability of high-quality coupling components in alignment with industry standards and performance requirements.
Scope of Work and Objectives
The scope of work involves the supply of mechanical couplings for the following sizes of HDPE pipes:
- 63mm OD
- 90mm OD
- 110mm OD
- 160mm OD
- 180mm OD
- 200mm OD
The objective is to procure a total quantity of 100 units to support ongoing projects under the Department of Atomic Energy. The required couplings are essential for the construction and maintenance of piping systems around sensitive installations, ensuring secure connections and appropriate pressure tolerances.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following essential criteria:
- Establishment as a registered entity.
- Provision of relevant financial and technical documentation that validates their capability to deliver the required products.
- Compliance with applicable standards and specifications relevant to mechanical couplings for HDPE pipes.
Technical Requirements
Bidders are required to provide couplings that meet the specific technical standards set forth by the Department of Atomic Energy. This includes adherence to:
- Material specification as per industry guidelines.
- Design efficacy that ensures durability and functionality.
- Performance standards that guarantee leak-proof connections under high pressure.
Financial Requirements
The bidding entities must demonstrate financial stability and capacity to fulfill the order. Required documentation may include:
- Recent balance sheets or income statements.
- Evidence of creditworthiness.
Document Submission Details
All bids and accompanying documentation must be submitted electronically through the specified e-procurement portal by the deadline announced in the official communication. Late submissions will not be considered.
Special Provisions
This tender may include beneficial provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation. Specific details regarding these provisions will be outlined in the tender documentation.
Evaluation Process
The evaluation of proposals will be carried out based on:
- Compliance with the technical specifications.
- Qualification based on financial and operational viability.
- Price competitiveness.
Only submissions that meet minimum qualifying standards will advance to the financial evaluation phase.
Delivery Locations
The successful bidder will be required to deliver the specified mechanical couplings to designated locations as specified by the Department of Atomic Energy. Further details on delivery timelines and locations will be provided upon issuance of a purchase order.
Contact Information
Prospective bidders are encouraged to reach out for clarifications or additional information regarding the tender process and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant financial documentation that validates the bidder’s capability to deliver the required mechanical couplings. Bidders must also meet specific technical standards as outlined by the issuing authority.
The technical specifications for the mechanical couplings require compliance with established industry guidelines in terms of material quality, design durability, and performance standards that ensure leak-proof connections when used with HDPE pipes.
Bid submissions must be made electronically through the designated e-procurement portal. The accepted document formats typically include PDF and other electronic submissions as stipulated in the tender guidelines. Bidders should ensure all documents are provided in the required formats to avoid disqualification.
While specific details about the Earnest Money Deposit (EMD) and performance security are subject to the financial terms in the tender, generally, the EMD serves as a guarantee for the contract execution and is refundable once obligations are met post-bid submission.
The tender process has provisions encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Specific benefits may include relaxed eligibility conditions, assistance in obtaining necessary certifications, and potential price preference provisions to enhance competitiveness.
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