Tender Title: Supply, Installation and Performance Demonstration of Floor Mounted, Fully Automated (XRD) System
Tender Reference Number: GEM/2025/B/6133532
Issuing Authority
The tender is issued by the Department of Atomic Energy, under the Prime Minister's Office (PMO).
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the supply, installation, and performance demonstration of a floor mounted, fully automated X-ray Diffraction (XRD) system. The XRD system is crucial for various analytical applications, including materials characterization and structural analysis in research and development laboratories. Bidders are required to provide a turnkey solution, ensuring the installation and operational capabilities of the equipment meet the specified performance standards.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with the relevant government authorities.
- Bidders should demonstrate expertise in providing similar XRD equipment and services within the specified timeframe.
- Compliance with all statutory regulations and requirements in the field of scientific equipment supply.
Technical Requirements
The technical requirements for the XRD system involve:
- A fully automated floor-mounted design that ensures ease of use.
- Advanced features that facilitate high-resolution diffraction patterns and structural analysis.
- Comprehensive performance specifications, including typical operating ranges and accuracy levels.
Financial Requirements
Bidders must provide detailed financial documentation, including:
- An Earnest Money Deposit (EMD) as per the instructions in the tender document.
- Proof of financial viability to execute the contract promptly upon award.
Document Submission Details
Interested bidders must submit the following documents as part of their proposal:
- Technical bid detailing compliance with specifications.
- Financial bid, including pricing breakdown.
- Registration certificates and proof of past performance in similar projects.
Proposals should be submitted in accordance with the guidelines mentioned in the tender notice, ensuring that all forms are completed and relevant documents are attached.
Special Provisions
Provisions are in place to support Micro, Small, and Medium Enterprises (MSEs) and startups to encourage competition and innovation within the sector. These benefits include relaxed eligibility conditions and support during the bid evaluation process.
Evaluation Process
The bids will be assessed based on the following criteria:
- Compliance with technical specifications.
- Financial proposal evaluation considering cost-effectiveness.
- Past performance and experience in executing similar contracts.
Delivery Locations
The successful bidder will deliver and install the XRD system at locations specified by the Department of Atomic Energy.
Contact Information
For further inquiries or clarifications, bidders are encouraged to reach out to the designated contact point provided in the tender documentation. Please ensure all communication is directed as stipulated in the tender guidance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with government regulations. Bidders must demonstrate prior experience in supplying and installing XRD systems and possess the requisite certifications.
Bidders are required to submit comprehensive certificates that include proof of registration, compliance with applicable standards, and previous performance records in supplying similar equipment.
The registration process involves submitting necessary documentation to the relevant authority, alongside demonstrating qualifications and past work related to scientific equipment supply. Bidders must ensure that all registration details are accurately documented.
All submitted documents should be in standard file formats, such as PDF or DOC, to ensure compatibility. Bidders should follow guidelines outlined in the tender specifications to ensure compliance with submission protocols.
An earnest money deposit (EMD) is required, which typically represents a percentage of the total bid value. Additionally, the successful bidder might be asked to furnish performance security to ensure compliance with all contract terms during execution. Payment terms will be clarified in the awarded contract documentation.
These detailed answers aim to guide bidders effectively through the submission process, addressing common questions while ensuring they are equipped with relevant information for successful participation in the tender.
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