Tender Title and Reference Number
Tender Title: SITC of Access Control and Telephone System at Chemical Hood Facility
Tender Reference Number: GEM/2025/B/6129589
Issuing Authority/Department
The issuing authority for this tender is the Department of Biotechnology (DBT), under the Ministry of Science and Technology.
Scope of Work and Objectives
The primary objective of this tender is to select a qualified vendor for the Supply, Installation, Testing, and Commissioning (SITC) of the Access Control and Telephone System at the Chemical Hood Facility. The successful bidder will provide a comprehensive solution that enhances the security and communication capabilities of the facility. The scope of work includes:
- Assessing the current infrastructure and defining requirements for the access control system.
- Providing necessary hardware and software components for the effective functioning of the system.
- installation and configuration of all equipment.
- Thorough testing to ensure compliance with specified standards.
Eligibility Criteria
Eligible bidders must meet specific requirements, including:
- Registered as a legal entity in India.
- Proven experience in similar projects involving access control systems or telecommunication setups.
- Compliance with all legal and regulatory requirements to operate in the science and technology domain.
Technical Requirements
Bidders must possess:
- Technical expertise in the installation and maintenance of access control and telecommunication systems.
- Knowledge of the latest technologies in security and communication, including software programming, hardware installation, and integration capabilities.
- Capacity to provide ongoing support and maintenance after installation.
Financial Requirements
Vendors are required to submit:
- Complete financial documentation to demonstrate stability and capacity for undertaking the project.
- Details regarding any prior successful projects and their corresponding financial implications.
Document Submission Details
Bidders must prepare and submit their proposals, including technical specifications and financial bids, in accordance with the guidelines provided in the tender documents. Proposals should be formatted per the instructions stated and submitted in the specified manner.
Special Provisions
Additional benefits may be applicable for Micro, Small, and Medium Enterprises (MSEs) and new startups. Vendors are encouraged to look into these provisions to leverage potential advantages in the bidding process.
Evaluation Process
Proposals will be evaluated based on:
- Technical merit (compliance with specifications).
- Financial viability (cost-effectiveness).
- Supplier reputation and previous experience.
The evaluation committee will score submissions based on predetermined criteria and may hold discussions with shortlisted bidders to clarify their proposals.
Delivery Locations
All supplies and services must be delivered to the Chemical Hood Facility, as specified in the tender documents.
Contact Information
For any inquiries or clarification, bidders may refer to the official communication channels set forth by the Department of Biotechnology.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating relevant experience in providing access control and telephone systems, and ensuring compliance with regulatory standards. Bidders must also be capable of providing the necessary technical support and maintenance.
Bidders must possess relevant certifications that validate their eligibility, including compliance with industry standards and any other necessary awards or recognitions proving their capability in installation and servicing of security systems.
The registration process involves submitting a complete proposal that includes documentation of company registration, financial statements, and technical credentials. Vendors should ensure that all submissions adhere strictly to the specified formats and requirements outlined in the tender documentation.
The technical specifications for the project encompass a variety of components related to access control technologies, communications hardware, and software systems. Bidders must adhere to quality standards that ensure reliability and efficacy of the systems being proposed.
MSEs may avail themselves of specific provisions that enhance their competitiveness in bidding. These provisions might include reduced financial requirements, priority in procurement processes, and other support measures aimed at fostering growth and participation in public tenders. Compliance with the Make in India initiative may also offer additional benefits and considerations in the evaluation process.
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